National Student Loan Data System (NSLDS)
As a Title IV automated system, the National Student Loan Data System, or NSLDS, is a national database of information about loans and other financial aid awarded to students under Title IV of the Higher Education Act of 1965. This system prescreens applications for Title IV aid, supports program administrative research functions, and improves Title IV aid delivery through automation and standardization.
Net Accepted & Posted Disbursements
Net Accepted & Posted Disbursements (NAPD) = The net total of actual disbursement records (Disbursement Release Indicator = true) processed in COD for a school. The calculation of "net" includes any adjustments submitted by the school and processed in COD.
Parameter or criterion used to process information. See Option set.
Group of related options.
Term used for the COD response, which is sent to the schools when an origination record is sent to COD.
Record for which at least one disbursement or award is rejected and at least one disbursement and/or award is accepted.
COD performs the drawdown for the school. Once the school sends in the promissory note, origination record and actual funded disbursement COD will send a transaction to FMS. FMS will pass it to G5. Once received G5 will send the money to the school.
Payment Period Start Date
A required field in the Common Record that marks the beginning date of the Payment Period. It is used to pay on awards submitted by schools that have become ineligible. This term applies to Pell Grants only.
Payment to Servicer Amount
Amount of payment sent to the Servicer by the borrower within 120 days of the disbursement date.
Pell Overaward Process (POP)
Federal Pell Grant recipients are allowed to receive a maximum of one full Scheduled Pell Grant during an award year. An Iraq and Afghanistan Service Grant recipient is limited to one Sequester-Limited Scheduled Award. The COD System is programmed to calculate the percentage of Scheduled Pell Grant or Sequester-Limited Scheduled Award used (based on Section 690.65 of the regulations) each time a school reports a disbursement to the student. Any amount exceeding 100 percent of the maximum grant represents an overaward situation. The COD System allows a potential overaward situation to exist for 30 days and sends a warning to all schools involved before reducing all of the students Pell Grant or Iraq and Afghanistan Service Grant disbursements for that award year to zero. If the Additional Eligibility Indicator (AEI) is set to "true" the maximum amount will be evaluated at 150 percent instead of the standard 100 percent.
The Person Identifier is a field on the Common Record. It contains a person's identification information on the COD System. For more information, see the COD Technical Reference.
PLUS loans enable parents and graduate/professional students to borrow money to pay for education expenses.
Post 9/11 Deceased Veteran Dependent
A Pell eligible student who is a dependent of an armed forces member who died as a result of performing military service in Iraq or Afghanistan after September 11, 2001 is eligible for Pell Grants with Zero Expected Family Contribution (EFC) beginning with Award Year 2009-2010 and forward.
Postsecondary Education Participants System (PEPS)
PEPS is the system that provides the COD system with school eligibility information.
Potential Overaward Project (POP)
Federal Pell Grant recipients are allowed to receive a maximum of one full Scheduled Pell Grant (SPG) during an award year. The COD System is programmed to calculate the percentage of SPG used each time a school reports a recipient's award. Any amount exceeding 100 percent of a full SPG represents an overaward and is disallowed after 30 days. For more information, see the COD Technical Reference Document.
In the context of the edits, some edits performed in the COD System are program specific. They apply only to Direct Loans, such as loan limits, or only to one of the Grant programs.
A legally binding contract between a lender and a borrower that contains the terms and conditions of the loan, including how the loan is to be repaid. It becomes legally binding when signed (executed) by the borrower.
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Describes an application that requires a program or process to respond immediately, typically on-line while an operator waits for the response or update. The alternative is batch processing which is done for high volumes and does not require the operator to wait for each response.
Checks that confirm information is within prescribed parameters to allow posting to the COD database (e.g., date of birth is numeric and between 19901231 and 19020101).
The COD System returns a receipt after it performs an XML Schema check. The receipt is sent to the school after the Common Record is received by the COD System, but before actual processing of the Common Record.
Recipient Financial Management System (RFMS)
This system was retired and replaced by the Common Origination and Disbursement (COD) system.
Refunds of Cash
Refunds of Cash that are generated via the COD Website (for DL Only) or via G5.
Reimbursement schools must submit disbursement records and have them approved by a Reimbursement Analyst before they receive funds. The Reimbursement analyst initiates the drawdown of funds.
The system will not continue processing the record and sends a response to the entity that submitted the record indicating a reject reason and the relevant element.
Batch for which any of the document information did not pass edits.
Record with no accepted awards or disbursements.
A record that changes an Edit Only disbursement to an Actual Disbursement Record. Schools submit a new record with the Disbursement Release Indicator set to "Y".
As a field in the Common Record and a complex element, this section provides a logical grouping of elements related to Entity Information.
Reporting School Entity Identification
As a field in the Common Record and a complex element, this section provides a logical grouping of elements related to Entity Information.
The Common Record sent back to the school after processing is complete. This Common Record contains updated information including edit comments and reject codes, if necessary.
Response Error Code
A field in the Common Record that indicates an edit result from COD processing.
A Common Record field that indicates processing record results on the COD System.
This is a field in the Common Record that displays the text of the edit result. This message is transmitted only via web applications.
Returns of Cash
Returns are received from G5, and represent cash that is rejected by the financial institution.
Secondary EFC Used Indicator
A field in the Common Record that is an Indicator of EFC value that is used to determine award amounts field in the Common Record.
The number that determines the order in which transactions must be processed for a given disbursement number is a required field in the Common Record.
School Academic Calendar
See Academic Calendar.
School Accreditation End Date
The school's end date for Accreditation.
The process of identifying and submitting any outstanding records for an award year and returning any money for which there are no records to substantiate its use.
School Enrollment Code
The OPEID of the physical location where the student is attending.
School Identification (ID)
A unique number that identifies a school in the School File database.
School Level Option
This option can be a single option for which each school can select (Print Promissory Notes? Yes or No) or a series of options for which Federal Student Aid (FSA) determines the values and the schools to which they apply.
School Type (Branch Indicator)
Indicates whether the location is a branch; Y or N.
Secondary EFC (Expected Family Contribution)
This is a code indicating the Expected Family Contribution (EFC) on which the school based the student's award. The acceptable values are:
Sequester-Limited Scheduled Award
Beginning in June 2018, the COD system will use sequestration logic in the calculation of the maximum Iraq and Afghanistan Service Grant (IASG) with sequestration limitations. These sequester-required reductions are applied to the maximum Scheduled Federal Pell Grant (Scheduled Award) amount associated to an Iraq and Afghanistan Service Grant in a specified award year less the applicable Iraq and Afghanistan Service Grant sequestration reduced amount during Common Record Batch Processing. Also see Federal Pell Grant Payment Schedule.
Due to the Budget Control Act of 2011, all Iraq and Afghanistan Service Grants, and TEACH Grants are subject to sequester-required reductions. COD system uses sequestration logic in the calculation of the maximum Iraq and Afghanistan Service Grants. See Sequester-Limited Scheduled Award for more.
An XML Element that does not contain any other elements. A Simple Element contains only text. An example of Simple Element is: <LastName>Smith</LastName>.
Single Year (SY) Feature
This feature of the Master Promissory Note (MPN) allows multiple subsidized and unsubsidized Direct Loans for the same student with the same academic year from the same school to link to the same MPN for a student. (Note: The Award Year in the MPN ID and Loan ID must match.)
Schools have a variety of options when choosing software. They may purchase software from a commercial software vendor which provides financial aid modules in their product, use EDExpress (a PC based software product offered free from the Department of Education) or create their own software. On the Common Record the software provider field indicates both the software provider and product. The provider cannot be sent without the Version attribute.
Attribute that indicates the software version number indicated as a field in the Common Record.
This element is a field in the Common Record that provides a logical grouping of elements related to Document Information.
Source and Destination Points of Contact
These tags are simple element fields in the Common Record that identify the type of data exchange partner.
Determines whether a Drawdown was initiated by COD or FMS.
Code that indicates the condition of a record.
Student Aid Internet Gateway (SAIG)
The SAIG (formerly TIVWAN) is the internet based mail-boxing system used to transmit data between the schools and the Department of Education systems. It also provides COD with participation data. Schools must enroll in SAIG before they can begin transmitting records to COD.
Student Aid Report (SAR)
After the student's Free Application for Federal Student Aid (FAFSA®) is processed by the Central Processing System (CPS), the processor produces a Student Aid Report (SAR) that is sent to the student. The SAR reports the information from the student's application and, if there are no questions or problems with the application, the Expected Family Contribution (EFC), the number used in determining the eligibility for federal student aid, and the students financial aid history.
Student Eligibility Code
One of the criteria used to establish student eligibility in order to receive Title IV program assistance is that a student must have either earned a high school diploma or its equivalent. Students who do not have a high school diploma or its equivalent can demonstrate they have the "eligibility" from the education or training being offered by earning college credit or by passing an approved Ability to Benefit (ATB) test.
Student Level indicates the student's current college grade level in the program or college. Valid values are:
Subsidized Direct Loan
A subsidized loan (sub) loan is a Direct Loan given to a student that does not begin accruing interest charges until 6 months after the student has left school. The federal government doesn't charge interest while the student is in school at least half-time, during the grace period, and during deferments (postponements of repayment). Students must show financial need to receive this type of loan.
Summary by Program by Award Year
A complex element and field in the Common Record that provides a logical grouping of elements related to Entity Information.
An element on the Common Record indicating the year to which the award summary record corresponds.
A tag is an element name that is used inside brackets to denote the beginning and end of content. For example using the LastName tag: <LastName>Jones</LastName>.
Teacher Education Assistance for College and Higher Education Grants. First became available in the 2008-2009 Award Year.
TFA Enabled Flag
Allows authorized users to view if they are enabled for Two-Factor Authentication (TFA).
Third Party Servicer
An individual or a State, or a private, profit or non-profit organization that enters into contract with an eligible institution (school) to administer, through either manual or automated processing, any aspect of the institution's (school's) participation in any Title IV, HEA program.
Title IV Student Financial Aid
Federal financial aid programs for students attending postsecondary educational institutions, authorized under Title IV of the Higher Education Act of 1965, as amended. The programs are administered by the U.S. Department of Education. The Title IV, HEA programs include:
Total Amount Accepted
The total dollar value reported as a required field in the Common Record. This information is summarized by year by program.
Total Amount Corrected
The total dollar value reported for corrected Pell awards as a required field in the Common Record. This information is summarized by program by award year.
Total Award Amount Reported
The total dollar value for awards reported in this document is required to submit as a field in the Common Record. This information is summarized by program by award year. This tag is listed in the Reported Summary and the Program Year Summary complex elements.
Total Eligibility Used
The sum of all Eligibility Used percentages for the Award Year. This applies to both the Federal Pell and Iraq and Afghanistan Service Grants.
Total Financial Award Accepted
The total dollar amount accepted in this document for Grant or Direct Loan awards. For Grant and Direct Loan awards, this is the accepted award amount.
Total Financial Disbursement Accepted
The total dollar amount accepted in this document for Grant and Direct Loan awards. For Grants, the total disbursement amount accepted regardless of payment trigger. For Direct Loan, the total gross disbursement amount accepted, regardless of payment trigger.
Total Funded Disbursement Accepted
For Grant awards, the total disbursement amount accepted with a Disbursement Release Indicator of "true". For Direct Loan awards, the total net disbursement amount accepted and funded with a Disbursement Release Indicator of "true".
Total NonFunded Disbursement Accepted
For Grant awards, the total disbursement amount accepted with a Disbursement Release Indicator of "false". For Direct Loan Awards, the total net disbursement amount accepted with a Disbursement Release Indicator of "false" and the total net disbursement amount accepted without a valid Master Promissory Note (MPN) with a Disbursement Release Indicator of "false".
Total Number Accepted
A field in the Common Record that indicates the total number of accepted records summarized by program by award year.
Total Number Corrected
A field in the Common Record that indicates the total number of corrected records. Corrected records only apply to Pell Awards. This information is summarized by award year.
Total Number Duplicates
A field in the Common Record that indicates the total number of duplicate records. This information is summarized by program by award year.
Total Number Held
A field in the Common Record that indicates the total number of held records. This information is summarized by program by award year.
Total Number of Students
As a field in the Common Record, this element identifies the total number of student tags in this document (can be duplicated). This information is summarized by program by award year. This tag is listed in the Reported Summary and the Program Year Summary complex elements.
Total Number Partial
Total number of awards for which only part of the award transaction is accepted as a required field in the Common Record. This information is summarized by program by award year.
Total Number Rejected
A field in the Common Record that indicates the total number of rejected records. This information is summarized by program by award year.
Total Number SSA Match
A required field in the Common Record that indicates the total number of students in this document that are reported by the Central Processing System (CPS) to have a Social Security Administration (SSA) match not equal to 4. This information is summarized by program by award year.
Total Number Verified
A required field in the Common Record that indicates the total number of students that are reported to be selected for verification by the Central Processing System (CPS). This information is summarized by program by award year.
Two parties that exchange electronic data.
A loan which has a reported disbursement, but for which no promissory note has been accepted.
A record that changes previously established data.
Unsubsidized Direct Loan
An unsubsidized (unsub) loan is a direct loan given to a student that will begin accruing interest charges from the disbursement date forward. The federal government charges interest to students on these loans from the date of disbursement. While the student is in school, in the grace period, or in deferment, students are not required to make payments on the loans, but may choose to do so.
Virtual Data Center.
Verification Status Code
The regulations that govern the verification of Title IV Federal student aid application information are set forth in 34 CFR Part 668 Subpart E (34 CFR 668.51 - 668.61). In accordance with these regulations, a school is required to complete verification of information submitted by an applicant on the Free Application for Federal Student Aid (FAFSA®) in connection with the calculation of the applicant's expected family contribution (EFC) for the Title IV Federal student aid programs if the application has been selected for verification.
Warning Edit Codes
The records are processed, but a warning is sent to the school to alert them to a possible regulatory violation. The information sent includes a code indicating a warning, the warning type, and the relevant element.
Weeks in Academic Year
This is the number of weeks of instruction in the program's academic year.
Weeks Used to Calculate Payment
This is the total number of weeks of instructional time you use to calculate this student's award.
Extensible Markup Language.
XML Schema specifies the rules surrounding the structure of an XML document. It defines the elements present in the document and the order in which they appear, as well as any attributes that may be associated with an element.
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