Abbreviated Applicant File
A file that contains applicant data sent by the Central Processing System (CPS) to the COD System. The file contains all accepted and rejected ISIR transactions on file at the CPS. There is a maximum of 250,000 applicants per transmission on the Abbreviated Applicant File. COD edits the Common Record against the Abbreviated Applicant File to verify a successful match.
Ability to Benefit Approved Tests and Valid Dates
A list of the approved Ability to Benefit (ATB) tests and the completion dates for which they are valid.
The way in which a school measures a student's academic progress.
- 1 (Credit Hours - Nonstandard terms)
- 2 (Credit Hours - Standard terms of quarters)
- 3 (Credit Hours - Standard terms of semesters)
- 4 (Credit Hours - Standard terms of trimesters)
- 5 (Clock Hours)
- 6 (Credit Hours - Without terms)
The academic calendar dictates which Payment Methodology can be accepted and the data required for the elements used in calculating the student's award.
A period that begins on the first day of classes and ends on the last day of classes or examinations and that is a minimum of 30 weeks (except as provided in 34 CFR 668.3) of instructional time during which, for an undergraduate educational program, a full-time student is expected to complete at least -
* Twenty-four semester or trimester hours or 36 quarter hours in an educational program whose length is measured in credit hours; or
* Nine hundred clock hours in an educational program whose length is measured in clock hours.
See 34 CFR 668.2 for additional information. Academic years may be scheduled or borrower based. The annual loan limits for a Direct Loan apply to an academic year.
Academic Year Start Date
A field in the Common Record that marks the date the student's academic year starts at the school.
Academic Year End Date
A field in the Common Record that marks the date the student's academic year ends at the school.
Academic Year Length
Period between the Academic Year Begin Date and the Academic Year End Date (inclusive).
An accepted batch is a batch that passed all document information edits. An accepted batch can contain warning information.
An accepted record is a record with no rejected edits and no corrections applied. An accepted record can have warning edits. This term applies for all award years.
Accepted With Corrections Record
A record that contains at least one data element that has been changed by COD; this applies to Pell records only. This term applies for all award years.
When a Common Record is submitted to COD, the data is organized by student and/or borrower on the database. This data is organized into logical groupings called Accounts.
Place where COD stores all edit-only transactions that have not been released; all records that are pended and now inactive; and future dated disbursements. They are separated by the queue status. Pended status includes all edit-only transactions and transactions whose disbursement date is not within the specified range.
Actual Disbursement Record
Actual Disbursement Records are disbursement records submitted with a Disbursement Release Indicator set to "Y" within the established time frames. Actual Disbursement Records post to a student/borrower's award (loan or grant). These records are used to substantiate money that has been drawn down via G5 and influence the amount of money available to the school for subsequent drawdowns. If the school has chosen to have COD initiate a drawdown on its behalf, this record may also trigger a drawdown request to G5.
Additional Eligibility Indicator
For the 2017-2018 Award Year and forward, a student may be eligible to receive up to 1.5 times the Scheduled Federal Pell Grant (SFPG) according to the amendments to Section 401(b)(8) of the Higher Education of Act. The Additional Eligibility Indicator (AEI) indicates whether a student is eligible for additional Pell Grant.
Administrative Cost Allowance(ACA)
The Department of Education reimburses institutions participating in the Federal Pell Grant Program $5 for each student at the school who receives a Pell Grant. This is money paid to schools to offset some of the cost of delivering financial aid to students. This amount is based on the number of Pell recipients reported by the school, including students who withdrew from the school or were transferred, even if all Federal Pell Grant funds were recovered.
Administrative Relief Request
Federal Grant Programs provide grant relief during extenuating circumstances. An institution may request administrative relief when it is unable to meet the September 30th deadline for submitting records, due to either an event, such as a natural disaster, or a processing error.
Aging of Drawdown
The process of tracking the time elapsed from the date funds were drawn down to the date a school fully substantiates the drawdown.
Agreement to Serve. A legal document required to receive a TEACH grant.
The unique identifier printed on the Agreement to Serve (ATS). It is made up of a student's SSN, 'C' - for TEACH, the last two digits of the award year, the first six digits of a school's OPEID, and a three-digit sequence number.
The location where the student attends classes for which Federal Financial Aid funds are being used. The Attended School is a field in the Common Record that is a complex element and provides a logical grouping of elements related to Entity Information.
Attended School Entity Identifier
Institutions may report the attended school entity identifier. This information is captured for both Federal Grant and Direct Loan Programs.
The difference between an obligation and net Drawdowns for Grants. Available balance does not include obligations supported by accepted disbursements.
An Award refers to the amount of money a student and/or borrower is eligible to receive for a period of time. Awards are designated by program (e.g., Direct Loan or Grant), institution, and award year.
The total award amount that a student is eligible to receive for a period of time as determined by the school. The award amount is defined as a field in the Common Record.
Award Amount Requested
The total award amount that the parent or Graduate student is interested in borrowing for a PLUS loan. It is a required field on the Common Record.
Award Begin Date
The date when classes begin for the specific period covered by aid. For Direct Loans this is the Loan Period Start Date. A loan period may be all or a portion of an academic year and may not exceed 36 months in length.
Award End Date
The date when classes end for the specific period covered by aid. For Direct Loans this is the Loan Period End Date. A loan period may be all or a portion of an academic year and may not exceed 36 months in length.
Is a field in the Common Record, this is noted as the Unique Award Identifier. This is also known as the loan identifier for a Direct Loan.
Is a field in the Common Record, this is noted as the Award Identifier.
This tag is listed in the Reported Summary and the Program Year Summary. It is a complex element that indicates the award type (e.g., Pell Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, Subsidized Loan, Unsubsidized Loan, PLUS Loan) in the Common Record.
Award Year (AY)
The twelve-month period beginning on July 1st and ending June 30th of the following year. Campus-Based student level data may also be reported by schools. This also applies to what has previously been called the Direct Loan Program Year, which is the period of time (approximately 2 1/2 years in length) in which schools could potentially process a Direct Loan for a particular Award Year.
One or more records submitted together.
The batch contains a network header record, the Common Record with one or more students / awards / disbursements and the network trailer record. Periodic sweeps of a school's mailbox are performed to pick up these batches and send them to the COD System for processing.
An award (loan) that has been linked to a promissory note and actual disbursement, and has had the disbursement transmitted to servicing.
Booked Loan Amount
A field in the Common Record that indicates the total net amount of disbursements accepted and booked for an award (loan).
Booked Loan Date
A field in the Common Record that indicates the date the loan booked on COD.
Call for Cash
Action taken by Federal Student Aid (FSA) to request a return of cash received by a school.
Cash > Net Accepted & Posted Disbursements
The difference between Net Drawdowns and Net Accepted & Posted Disbursements.
Cash > Net Accepted & Posted Disbursements & older than 30 days
Cash in excess of accepted and posted disbursements and older than 30 days.
A drawdown occurs when a school or COD, on behalf of a school, initiates a request for money through G5, and the funds are transmitted from the US Treasury to the school's bank account.
Central Processing System (CPS)
This is the Department of Education system that processes information from the Free Application for Federal Student Aid (FAFSA®) and verifies with government databases that the social security number, citizenship, and other information are correct. CPS also calculates the Expected Family Contribution (EFC) for each applicant, prints the Student Aid Report (SAR), and transmits Institutional Student Information Record (ISIR) data electronically. Starting in 2003 - 2004, the CPS will generate the Abbreviated Applicant File for the COD System. CPS Transaction Number field in the Common Record that shows the transaction number from eligible SAR/ISIR used to calculate an award.
Updates that Full Participants make to previously submitted Common Records are referred to as Changes, or General Updates.
Classification of Instructional Programs (CIP CODE)
List of eligible majors and the corresponding CIP Codes
Clock Hour Programs (or Credit Hour Programs without Terms)
This identifies academic programs in which duration is measured by clock hours or by credit hours completed with no terms.
COD Initiate Drawdown
COD may initiate drawdowns on behalf of a school based on actual disbursement records. In most cases, schools may choose this option instead of initiating Drawdowns themselves through the G5 web site. However, some schools may be required to use this option.
Common Origination and Disbursement (COD) Process
The COD Process is a common process integrated with a system designed to support origination, disbursement and reporting for Direct Loan, Pell Grant, and the Teacher Education Assistance for College and Higher Education (TEACH) Grant.
Common Origination and Disbursement (COD) System
The COD System is a technical solution designed to accommodate the COD Process for Pell Grant, the Teacher Education Assistance for College and Higher Education (TEACH) Grant, and Direct Loan funding.
The Common Record is a vehicle that schools use to submit data to the COD system. Schools use the Common Record to submit Title IV program data to Federal Student Aid (FSA) (began with the 2002-2003 award year). The Common Record is formatted in Extensible Markup Language (XML), and contains simple and complex elements.
An XML Element that contains simple elements. Text is not required within a complex element; however, a complex element may also contain text. Elements contain other simple elements in order to provide for logical groupings of data. For example, an applicant's address can be represented by the following XML:
<AddressLine>1 Country Drive</AddressLine>
Through the nesting of street, city, state, and zip code information in the home address and work address complex elements, the information is logically grouped and the meaning of each group of address information is very clear. Complex elements may contain other complex elements to
achieve many levels of nesting and organization.
Indicates that a disbursement has been confirmed by the borrower at the school.
A loan that combines multiple federal student loans into a single loan with one monthly payment.
As a field in the Common Record, this complex element provides data related to contact information (e.g., SSN, driver's license number, email address).
Defines a specific field from a school, person, and award or disbursement record. Each variable has a unique name. Variables are inserted into the text of the correspondence when the correspondence is initially defined. When the correspondence is generated, COD pulls the data from the school, student, award or the disbursement record and inserts them into the text.
Cost of Attendance (COA)
Tuition and fees, room and board expenses while attending school, allowances for books and supplies, transportation, loan fees (if applicable) dependent child care costs, costs related to a disability, study-abroad costs, and other miscellaneous expenses, as outlined in Section 472 of the Higher Education Act.
A review of a borrower's credit history and a credit check are initiated against the borrower for a PLUS Loan when the COD system receives a PLUS Loan Award. PLUS borrowers may request an abbreviated credit check to verify eligibility. Authorized users would initiate an abbreviated credit check via the web.
Current Credit Check
A credit check that has been performed within the last 180 days.
Current Credit Check Decision
A Credit Check decision that has been received within the last 180 days.
Current Funding Level (CFL)
Total amount of cash available for a school to Drawdown at any point in time, and is a subset of the school ceiling amount (SCA). A school's current funding level may be adjusted based on the amount of substantiated cash. A change in CFL will directly impact the SCA.
Current Social Security Number
This is the Social Security Number (SSN) reported by the student on the Free Application for Federal Student Aid (FAFSA®) for the given transaction number.
Date Enrolled This Award Year
This is the date the student first enrolled (for example, the first day the student attended classes) in an eligible program for the applicable award year. If the student enrolled in a crossover payment period before the first day of the award year (July 1), report the actual date enrolled, even though that date occurs before the start of the award year. This is for the Grant programs only.
This is a field in the Common Record that signifies the date and time of when a document was created.
A period of postponement during which repaying loan principal is suspended as a result of the borrower meeting one or more deferment requirements established by law. Interest continues to accrue during the deferment period of an unsubsidized loan. Interest does not accrue during the deferment period of a subsidized loan.
Indicates the student's dependency status, (D) dependent or (I) independent. This indicator is used for the Expected Family Contribution (EFC) calculation, and is an element on the Common Record.
COD will download dependency status from the Central Processing System (CPS). This is a field in the Common Record that allows schools to override dependency information.
This field in the Common Record provides data related to Document Information. Destination is the location where the Common Record will be received.
Direct Loan Origination System (DLOS)
The Direct Loan Origination System was the system that processed Direct Loan data through the 2001-2002 processing cycle. The Direct Loan Origination System was replaced by the Common Origination and Disbursement (COD) system starting with the 2002-2003 processing cycle.
Direct Loan Program
A Federal program where the government provides five types of education loans available to students, parents and endorsers:
- Federal Direct Stafford Loan (subsidized, for students)
- Federal Direct Unsubsidized Stafford Loan (for students)
- Federal Direct PLUS Loan (for parents and/or endorsers)
- Federal Direct Consolidation Loan (for students and parents)
- Federal Graduate PLUS loan (for Graduate students)
These loans, which are referred to collectively as Direct Loans, are guaranteed by the Department of Education.
Title IV program funds are disbursed when a school credits a student's account with funds or pays a student or parent directly with either:
- Title IV funds received from the Department of Education (ED) or,
- Institution funds used before receiving Title IV program funds.
For Grants, this is a field in the Common Record that indicates the amount of money credited to the student's account at the school or paid to the student directly. For Direct Loan, this field indicates the gross amount of the disbursement.
A field in the Common Record that indicates the date the money was credited to the student's account at the school or paid to the student (or borrower if a PLUS loan) directly.
Disbursement Fee Amount
A field in the Common Record that indicates the Disbursement Fee Amount, used for Direct Loans.
Disbursement Net Amount
Disbursement Net Amount is a required field in the Common Record. For Grants, this is the Disbursement Amount. For Direct Loans, the Disbursement Net Amount is the amount of money credited to the student's account at the school or paid directly to the student after fees are withheld. See the Direct Loan Technical Reference for the specific calculation.
A field in the Common Record that indicates the number of the disbursement.
Disbursement Reference Number
This is a unique number 01 to 90 that is on each disbursement. It cannot be duplicated. The disbursement reference number applies to award years 2001-2002 and prior.
Disbursement Release Indicator
The Disbursement Release Indicator Flag is a field on the Common Record that designates a record as an Actual Disbursement Record. It signals the COD System to post the amount of disbursement to an award (loan/grant) and to use the disbursement to substantiate drawdowns.
Disbursement Sequence Number
This is a field in the Common Record that determines the order in which transactions must be processed for a given disbursement number.
Disclosure Statement Print Indicator
A field in the Common Record which indicates whether the school or COD will print and mail the Disclosure Statement. The party (school or COD) who is responsible for mailing the Disclosure Statement is also responsible for printing and mailing the Plain Language Disclosure Statement.
In the context of XML, a document is a message or data transmission and is a combination of markup and content. Markup is a type of language contained within start and end tags. Content is the data that falls between the tags. A Common Record message or transmission is considered to be an XML document. Documents refer to the 2002-2003 processing year and forward.
A field on the Common Record that indicates the date time stamp with an Entity ID. This field applies to schools submitting the Common Record for the 2002-2003 and forward award years. It maps to the Grant Batch ID and the Direct Loan Origination Batch Identifier, the Disbursement Batch Number, and the Change Batch Identifier
The Document Information Block on the Common Record contains information that was previously associated with a batch. It contains a date/time stamp, document validation information, summary level document information, as well as the source of the document. This block occurs once per XML Document or submission.
DoD Match Flag
Indicates whether a student has been identified as a dependent of a soldier who died in Iraq or Afghanistan after September 11, 2001.
Amount of offset that is received from G5. An Offset occurs when a school owes G5 money. G5 then withholds the money owed by the school when the school makes a request for funds. Ex.: The school requests $5000 from G5. The school will receive $4500, and the screen will show the offset of $500.
Amount of the drawdown or payment transaction.
Record that (1) has previously been received or (2) is requesting maintenance to a data element, but the new value being requested is equal to the value already on the database.
Process that verifies the validity and accuracy of information entered into a system.
These are a series of numeric codes that explain processing results, including data corrections, duplicates, and record rejects, for specific processed records for all award years.
Edit Only Records
Edit Only Records are records that are submitted in advance to ensure they pass COD system edits, and allow time for corrections. These records may or may not contain disbursement information. Any disbursement information included in these records will be treated as anticipated disbursements, and will not be treated as actual disbursements on the COD system.
A complex element and a field in the Common Record that provides a logical grouping of elements related to Entity Information.
Electronic MPN Flag
A field in the Common Record that indicates whether the Master Promissory Note (MPN) is electronic or paper.
XML documents consist of elements that are preceded and terminated with tags. An example of an element, named LastName is: <LastName>Smith</LastName>
An eligible applicant is a student who has submitted a Free Application for Federal Student Aid (FAFSA®) and meets the eligibility requirements Title IV financial aid. The student must be currently enrolled or be a prospective student at a postsecondary school which is eligible to participate in Student Financial Aid programs.
An educational program that meets regulatory requirements for participating in Title IV programs.
Eligibility Status Indicator
Indicates whether an institution is eligible to participate in Title IV programs; Y or N. A school may be eligible to participate in one program, but not eligible to participate in another. For example, a graduate school may be eligible to participate in the Direct Loan program, but would not be eligible to participate in the Pell Grant program.
The Eligibility Used percentage field is calculated by summing all of the accepted disbursement records for this student at the attended institution and dividing that amount by the Scheduled Federal Pell Grant Award at the attended institution.
A person who signs a PLUS loan on behalf of the parent or graduate student because the parent's/graduate student's credit check was declined. The endorser accepts full financial responsibility to pay back the PLUS loan if the parent/graduate student does not do so.
As a required field in the Common Record, this marks the first date that the student was enrolled in an eligible program for the designated award year. If the student enrolled in a crossover payment period before the first day of the Pell award year (July 1), but which will be paid from the prior year's funds, report the actual start date of the student's classes for that payment period.
Enrollment Status is used only for standard academic term schools. It includes the student's expected enrollment status for the entire award year. If the student's enrollment status is mixed, then the enrollment status 5 (Other) is used.
Input values are:
- 1 (Full-time)
- 2 (Three quarter-time)
- 3 (Half-time)
- 4 (Less than half-time)
- 5 (Other)
Enterprise Application Integration Bus (EAI Bus)
This system acts as a bridge between schools, related systems and the COD System. It transmits information from schools to COD and vice versa. Schools send information through the EAI Bus via Direct Loan and Grant Origination and Disbursement records or Common Records.
Unique identifier for each data exchange partner.
Any action on an account that is performed manually or automatically.
Reporting of account activity, including actions, maintenance, and memos.
Expected Family Contribution (EFC)
The figure that indicates how much of family's financial resources should be available to help pay a student's postsecondary education expenses. This figure, which is determined according to a statutorily defined method known as the federal Need Analysis Methodology, is used for all students in determining eligibility for Title IV student financial aid. Rejected CPS transactions appear on COD and can only be used to award unsubsidized loans. No EFC is calculated for rejected CPS transactions, however, on COD the EFC for rejected transactions will display as all nines. Rejected CPS transactions will only be reflected on COD for 2008-2009 and forward.
The Direct Loan Program provides award relief during extenuating circumstances. An institution may request extended processing if it is unable meet the processing deadline (also known as Closeout Deadline). The Department of Education grants extended processing due to either an event, such as a natural disaster, or a processing error.
Federal Grant Payment Schedule
Schedule of Federal Pell Grant Awards. Schedule is based on the Expected Family Contribution (EFC), the enrollment status, and the school Cost of Attendance (COA). The schedule is usually posted in January on the IFAP Web site for the upcoming award year.
Federal Pell Grant Program
This is a type of federal financial aid awarded to qualified applicants. A Federal Pell Grant, unlike a loan, does not have to be repaid. Generally, Pell Grants are awarded only to undergraduate students who have not earned a bachelor's or professional degree. (A professional degree is usually earned after earning a bachelor's degree in a field such as medicine, law, or dentistry.) In some cases, you may receive a Pell Grant for attending a post baccalaureate teacher certificate program. For many students, Pell Grants provide a foundation of financial aid to which other aid may be added.
Financial Aid Management System (FMS)
This system is the general ledger for Federal Student Aid (FSA). FMS works with G5 to communicate financial information and to pay out disbursements to schools.
The Electronic Fiscal Operations Report and Application to Participate, or FISAP is a report showing how a school spent allocated funds during the prior award year and an application to participate in the upcoming award year that must be submitted annually by schools that participate in any of the following programs: Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Work-Study (FWS).
FISAP Income Override
COD will download the primary and secondary FISAP Income Amounts from the Central Processing System (CPS). This is a Common Record field that allows schools to override the total Taxable and Nontaxable Income for the student and parents, if dependent, or the student only if independent.
Free Application for Federal Student Aid (FAFSA®)
This is the application that must be filed by an applicant to apply for any student financial aid distributed by the federal government.
Action Federal Student Aid (FSA) takes to eliminate a school's ability to draw additional funds.
Federal Supplemental Education Opportunity Grant (FSEOG)
A program that provides grant assistance to students with financial need who are in undergraduate programs and have not earned a bachelor's degree or first professional degree. Priority in awarding FSEOG funds is given to students who have exceptional financial need and are Federal Pell Grant recipients.
First Disbursement Flag
A flag identifying the disbursement with the earliest disbursement date. It is a required field in the Common Record.
Office of Federal Student Aid.
A Common Record field indicator set up to inform institutions of modifications that have been made to their database and require immediate action to rectify.
Full Response Flag
Flag on the Common Record that indicates what kind of response is returned to the school. The Full Response Flag can contain the following values:
- S (Standard Response)
- F (Full Response, standard plus original data)
- M (Standard Response with Message, Web Only)
- N (Full Response with Message, Web Only)
General Update Record
Common Record requesting changes to existing data elements, not including a change to the Disbursement Release Indicator from N to Y.
Grade Level Indicator
Indicates the student's current college grade level in the program or college. This tag is located in the DLLoanInfo and Award complex elements field in the Common Record.
G5 is the system used by Department of Education's Office of Chief Financial Officer to process school-specific obligations and to make payments (drawdowns) against those obligations. G5 communicates with the COD system through FMS. G5 is part of EDCAPS and interfaces directly with U.S. Treasury's Federal Reserve System.
Record which is either (1) a non-PLUS record for which the only edit failed is the match against the Central Processing System (CPS) eligible applicant file when the school is making a change to one of the student identifiers or (2) an otherwise accepted PLUS record for which the credit check is pending.
Hours/Credits in Academic Year
This is the number of program hours in a program's year. It is completed only by programs using clock hour or non-standard term credit hour academic calendars. If the student attends a term-based program measured in credit hours (including standard academic term programs with less than 30 weeks of instructional time), enter the number of weeks of instructional time in the school's definition of academic year.
A complex element and field in the Common Record that provides a logical grouping of elements related to identification information. These are student and award identifier complex elements.
Some students who are incarcerated may be eligible to receive Federal Pell Grants. The Incarcerated Flag is a field on the Common Record that indicates the student's incarceration status for those students who are in local (not state or federal) penitentiaries and who are otherwise eligible to receive Federal Pell Grants.
Instance of Award
Multiple awards may be reported on a single Common Record. Each Instance of Award refers to each award that may be present on a single Common Record.
Information for Financial Aid Professionals (IFAP)
This Federal Student Aid (FSA) Web site provides information to financial aid professionals in the areas of Title IV federal programs, publications, regulations, and correspondence regarding administration of Title IV federal programs. This Web site also maintains Action Letters, Dear Partner Letters, Direct Loan Bulletins, Electronic Announcements (P-Messages), Federal Registers, and FSA Handbooks issued by Department of Education (ED).
Institutional Student Information Record (ISIR)
This is the electronic version of the Student Aid Report (SAR) that indicates eligibility for the Federal Pell Grant Program. The ISIR contains the student's Expected Family Contribution (EFC), the student's Free Application for Federal Student Aid (FAFSA®) information, and other information the Financial Aid Administrator will use to package the student's aid. ISIR also contains key processing results and National Student Loan Data System (NSLDS) Financial Aid History Information. It is transmitted electronically to postsecondary schools and state educational agencies.
Interest Rebate Amount
A field in the Common Record that indicates the Upfront Interest Rebate Amount.
Iraq Afghanistan Service Grant Indicator (IAS Grant)
Iraq and Afghanistan Service Grant Indicator will be added to the Pell create award screen for Award Years 2010-2011 and forward. This indicator will allow Pell ineligible students, identified by the Department of Defense as a dependent of a parent or guardian who died as a result of service in Iraq or Afghanistan, to be awarded Iraq and Afghanistan Service Grant funds.
Lifetime Eligibility Used (LEU)
The sum of all Eligibility Used (EU) percentages for a Pell recipient over the course of their entire lifetime.
Loan Default/Grant Overaward
This a field in the Common Record and a complex element that provides a logical grouping of elements related to default/overaward information. This tag is located in the DLPLUS, DLUnsub, and DLSub complex elements.
Loan Default/Grant Overpay
This attribute identifies whether the value is referencing the student or borrower as a field requirement in the Common Record.
Loan Origination Center (LOC)
The Loan Origination Center provides origination servicing to Direct Loans in Montgomery, Alabama.
Period between the Financial Award Begin Date and the Financial Award End Date (inclusive).
Master Promissory Note (MPN)
A promissory note that is used for all Direct subsidized, unsubsidized and Direct PLUS loans.
Term used for the COD response, which is sent to the school once the edits have been performed and the linking has been attempted by COD.
MPN Link Flag
The MPN link flag refers to the MPN indicator and identifies whether or not the loan record has been linked to an MPN.
The unique identifier printed on the Master Promissory Note (MPN). It is made up of the student's SSN, 'M' (for Subsidized and Unsubsidized Direct Loans) or 'N' (for PLUS loans), the last two digits of the award year, the school's Direct Loan code, and a three-digit sequence number. (Example: 123456789M03G12345001).
Specifies the status of the Master Promissory Note (MPN) on file at COD as a required field in the Common Record.
Multiple Reporting Record
The multiple report record identifies originations and/or disbursements being reported by more than one institution for the same student. The multiple report records are designed to provide institutions with information to identify and resolve potential overaward payments and concurrent enrollments before they occur. Institutions may request records identifying the institutions which have originated or disbursed for specific recipients, specific institutions, or for all students originated at their school. This request can be done electronically through the COD Internet Web site or by phone to Customer Service. Disbursement records being reported by more than one school for the same student are automatically sent to each applicable institution for resolution.
A feature of the Master Promissory Note (MPN), which allows multiple Direct subsidized, unsubsidized and PLUS loans (if no endorser is obtained by the borrower) for the same student/parent to link to the same MPN. These loans may be from any four-year and graduate schools. Once an MPN has been accepted and remains open, schools eligible to use this feature don't have to obtain a new note each academic year. Schools may choose not to use this feature.
National Student Loan Data System (NSLDS)
As a Title IV automated system, the National Student Loan Data System, or NSLDS, is a national database of information about loans and other financial aid awarded to students under Title IV of the Higher Education Act of 1965. This system prescreens applications for Title IV aid, supports program administrative research functions, and improves Title IV aid delivery through automation and standardization.
Net Accepted & Posted Disbursements
Net Accepted & Posted Disbursements (NAPD) = The net total of actual disbursement records (Disbursement Release Indicator = true) processed in COD for a school. The calculation of "net" includes any adjustments submitted by the school and processed in COD.