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DISBURSEMENT INFORMATION EDITS '03-'04
CR Edit Type/ Error Code CR Message Pell or DL Error Code Requirements Supported Condition
R 048 School is Ineligible Pell - 424

DLO - 44

DLD - 02
This edit ensures that - The Attending School Entity ID reported for this student/disbursement was an eligible participant for the program being reported at the time the disbursement was made, based on Disbursement Date [regardless of Disbursement Release Indicator(Payment Trigger)]. Based on the Award Type from the Award Info Block(Pell, DL, CB) the Eligibility Flag and the Date Range of Eligibility, on the School File, COD will determine whether the school was eligible at the time the disbursement was made.

For Pell, records are accepted for an ineligible school as long as the school was eligible at the payment period start date (based on Eligibility Date Range and the Payment Period Start Date).

For Direct Loans, records are accepted if the first disbursement was made before the date of the loss of eligibility and the school was eligible during the loan period.

If a school loses eligibility for a Direct Loan program and then later regains that eligibility, the system shall accept common records for the loan period(s) in which the eligibility was valid. The system should NOT accept records for the interim period of time that the school was not eligible.

If the Attending School Entity ID is determined to have been ineligible during the time that the disbursement was made, reject the record.

Edit checks to ensure that

a. School is eligible to participate in the Title IV programs

b. If school is requesting Pell Grant funds, school was eligible to participate in the Pell Grant program at time the disbursement was made.

c. If school is requesting Direct Loan funds, school is eligible to participate in the Direct Loan program, is open and not undergoing an ownership change.

R 049 Disbursement Date Is More Than 120 Days After the Original Disbursement Date DLD - 22 This edit is for DL only. This edit ensures that the reported Disbursement Date is 120 days or less from the 'Original' Disbursement Date. COD will confirm that the current Disbursement Date (from the highest Disbursement Sequence Number for a particular Disbursement Number) is 120 days or less than the 'Original'

Disbursement Date. Only applicable to disbursement segments with a Payment

Trigger of 'true'. Reject the record.
Adjusted Disbursement Date is not within 120 days of original Disbursement Date.

(Direct Loan Only)
R 050 Disbursement Date Outside Allowable Window DLD - Q This is a DL only edit. This edit ensures that - The reported Disbursement Date (Regardless of value of Dibursement Release Indicator(Payment Trigger)) is not outside of the Award Year defined for this student. COD will confirm that the Disbursement Date is equal to or less than 10 days prior to the Award Begin Date and that the Disbursement Date is 120 days or less from the Award End Date. If the Disbursement Date is greater than 10 days before or 120 days after the Award Begin and End Dates, reject the record. 120 days after the Financial Award End Date.

(Direct Loan only)
R 051 Disbursement Date With Payment Trigger Set to Yes Outside of Allowable Window Pell - 408

DLD - S
This edit ensures that - The reported Disbursement Date and Dibursement Release Indicator(Payment Trigger) combination are appropriate for the Entity/school reporting. COD will Compare the Disbursement Date to the System Date to determine the number of days between submission of the record and the reported payment of the student. If the school has a status of reimbursement or heightened cash monitoring, the disbursement date must be on or before the system date. If the school does not have one of these two statuses, this number will then be compared against the 'N' value assigned in the option set, by program and type of school (Funds First, Records First) as listed in the School File. If the number of days exceeds the parameters for that school as set forth in the School File, reject the record. Dibursement Release Indicator(Payment Trigger) is True and Disbursement Date is outside of allowable window.

Pell Allowable Window:

Funds First (Advanced Pay) = 30 calendar days

Records First (Just in Time) = 7 calendar days

Reimbursement = 0 calendar days

Heightened Cash Monitoring1 = 7 calendar days

Heightened Cash Monitoring2 = 0 calendar days

Direct Loan

Funds First (Advanced Pay) = 7 calendar days

Records First = 7 calendar days

Reimbursement = 0 calendar days

Heightened Cash Monitoring1 = 7 calendar days

Heightened Cash Monitoring2 = 0 calendar days

R 053 Disbursement Date Cannot Be Blank DLO - 11

DLD - V

Pell - 408
This edit ensures that - the Disbursement Date field is populated for a specific disbursement transaction. COD will confirm that if the Disbursement Date is not populated (Regardless Dibursement Release Indicator(Payment Trigger) value), the record will be rejected. The Disbursement Date is not populated.
W 054 Disbursement Date Within 7 Days or Passed, Dibursement Release Indicator(Payment Trigger) Set To "False" N/A The system shall ensure that schools are warned when they submit a record seven days prior to, on, or after the reported Disbursement Date with a Dibursement Release Indicator(Payment Trigger) blank or set to "False". A record has been submitted with the Dibursement Release Indicator(Payment Trigger) flag set to "False" but the Disbursement Date is within the 7 calendar day window or has passed.
W 055 Disbursement Information Received 30 Days or more after Date of Disbursement N/A The system shall ensure that when disbursement information with a Dibursement Release Indicator(Payment Trigger) value of "true" is received by COD (COD Receipt Date) 30 or more days after the Disbursement Date contained in that information, a warning will be set. Disbursement Information was received and processed by COD more than 30 days later than the Disbursement Date reported on the record
C/R 056 Sequence Number Not In Sequential Order DLD - 16

This edit ensures that - Disbursement Sequence numbers associated with a specific Disbursement Number, must be processed in sequential order. Sequence numbers must be concurrent. This appplies only to disbursement segements with a Payment Trigger value of "true". COD will confirm that the Disbursement Sequences number for a Disbursement Reference Number begin with "01" and increment by one with each transaction submitted. If a Disbursement Sequence Number is submitted out of order, reject the record.

1. Edit 056 should be applied when a school reports a sequence number other than ‘01’ on a disbursement that is not yet funded. This includes

Disbursements with payment trigger of ‘true’ still in an “active” status and Disbursements with Disbursement Release Indicator (payment trigger) of ‘false’

2. When applying this edit, the system should check the school level option for corrections/ rejects.

2.1. If this option is set to “R”, the system should reject the changes to the disbursement

2.2. If this option is set to “C”, the system should accept the changes to the disbursement; post to the student segment with a sequence number of 01; and return via the response record the sequence number the school reported, a response indicator identifying that a correction was made, the tag name, and the corrected data (i.e.: sequence number 01)

Notes:

3.1. Edit 056 should continue to be applied when the sequence number on a funded disbursement is not one greater than that previously applied to the database.

3.2. This does not apply to Pell legacy records as sequence numbers are not reported on either origination or disbursement records.

3.3. This does not apply to Direct Loan legacy records as sequence numbers are not reported on Direct Loan origination records and Direct Loan disbursement records are not accepted until the acceptable timeframe to fund the disbursements.

Disbursement Sequence numbers associated with a specific Disbursement Number, must be processed in incremental, sequential order. (i.e. 01, 02, 03,..)

School reported a disbursement sequence number other than ‘01’ on a disbursement that is not yet accepted.

Sequence Number on accepted disbursement is not one higher than the last previously accepted transaction for this disbursement number.

R 057 A change/adjustment to a Disbursement Date and Disbursement Amount were submitted on the same transaction. Adjustment to Disbursement Amount has been rejected. DLD - 39 This is a DL only edit. The system shall ensure that a change to a Disbursement Date and one or more of the Disbursement Amounts is not processed on the same transaction/Sequence Number. This applies only to disbursement segments with a Dibursement Release Indicator(Payment Trigger) value of "true". If a change/adjustment to a Disbursement Date and a Disbursement Amount (Gross, Amount, Interest Rebate Amount, Fee Amount ) have been made on the same transaction/Sequence Number for the same Disbursement Number, reject the record. A change to Disbursement Date and an adjustment to a Disbursement Amount were made at the same time, i.e. in the same transaction with the same Sequence Number for the same Disbursement Number, after a Disbursement has been funded.

This edit applies to Dibursement Release Indicator(Payment Trigger) = True only

(Direct Loan only)
R 058 Duplicate Disbursement Information On File DLD - M

DLD - P
This edit ensures that - A disbursement block submitted is not identical to a disbursement block already on file. If the disbursement block submitted has an identical Disbursement Number and Disbursement Sequence Number, and Dibursement Release Indicator(Payment Trigger) already on file, the record will be returned as a duplicate. The reported Disbursement Number, Sequence Number, and Dibursement Release Indicator(Payment Trigger) equal to True are already on file with COD.
W 059 Duplicate Adjustment Information on File N/A This edit ensures that - a disbursement block submitted does not contain identical disbursement block data as that already on file with COD. If the Disbursement Number, Disbursement Amount(s) (Pell = Disbursement Amount; DL= Disbursement Amount, Gross Amount Fee Amount, and Rebate Amount), Disbursement Date, and Dibursement Release Indicator(Payment Trigger) is identical to what is on file, the record will be accepted and a warning will be set. The Disbursement Number, Disbursement Amount(s) Disbursement Date, and Dibursement Release Indicator(Payment Trigger) equal to True are already on file with COD for this Disbursement Adjustment.
R 060 Insufficient Number of Disbursements Based on School Type DLO - 10 This edit is for DL only. This edit ensures that - Based on a value attributed to the school in the School File "Special Condition Status" that schools without this flag must report at least two disbursements with Dibursement Release Indicator(Payment Trigger)s = false. If a school has a "special condition status" code of "N" or blank and the disbursement block contains less than two disbursements (a disbursement must contain a Disbursement Number, Sequence Number, Disbursement Date, Disbursement Amount(s), and an Award ID, reject the record. Disbursement Amount equals the Total Net Loan Amount and the school does not meet special condition status.

Special condition status includes "Experimental Site Schools" and schools with a default rate < 15% for each of the last 3 years. Only schools meeting special condition status are allowed to make one disbursement. A minimum of two disbursements are required for all other schools.

(Direct Loan Only)
R 061 Only One Disbursement Allowed for Students with a Verification Status of "W" N/A This is a Pell only edit. The system shall ensure that no more than one Disbursement is processed in COD for a student with a Verification Status of "W" with a Dibursement Release Indicator(Payment Trigger) value of "true". COD shall allow only one disbursement number, with any and/or all adjustments never to exceed the amount of the initial accepted/funded disbursement. If these conditions are met, reject the record.

This edit does not apply to Quality Assurance schools.

This edit will need to also cover when a student has been deobligated so that their YTD Disb amount is $0.00, but they continue to have a Verification Status of "W"

DO NOT RUN ON LEGACY RECORDS

You can only make one disbursement for a student with a Verification Status of "W".

(Pell only)

R 062 Disbursement Amount(s) Is Less Than Or Equal to Zero for Disburesement Sequence Number 01 DLD - 08

DLD - 12

Pell - 406
This edit ensures that - The initial reporting of a disbursement has a reported Disbursement Amount(s) of greater than zero. If the disbursement reported has a Disbursement Sequence Number of 01 (i.e. a Dibursement Release Indicator(Payment Trigger) with value of "true") and the Disbursement amount(s) is either blank or reported as not greater than $0.00, reject the record.

This edit is not applied to Pell Legacy.



DO NOT RUN ON LEGACY RECORDS UNLESS DISBURSEMENT IS GREATER THAN ZERO
Disbursement Amount(s) is not populated or less than zero for Sequence Number "01" and Dibursement Release Indicator(Payment Trigger) is "true".



R 063 Incorrect Net Disbursement Amount DLO - 27

DLD - 07
This is a Direct Loan only edit. This edit ensures that - The reported Disbursement Amount, regardless of the value of the Dibursement Release Indicator(Payment Trigger), is acceptable based on other information reported by the school. Taking into consideration Program Type, Award Year, Entity ID, Person Identifier, Award Information, and Other Disbursement Information, COD will confirm that the reported Disbursement Amount does not exceed the maximum allowable amount for the student.

If any of these conditions are met, reject the record.

Disbursement Amount(s) is not equal to COD's calculated amount.

For DL:

a. The Net Disbursement Amount is calculated using the following steps (+ or -$1 tolerance):

Step 1: Calculate the Combined Fee/Interest Rebate Percentage by subtracting the Interest Rebate Percentage from the Loan Fee Percentage

Step 2: Calculate the Combined Fee/Interest Rebate Amount by multiplying the Disbursement Gross Amount by the Combined Fee/Interest Rebate Percentage (go out 3 decimal places) and truncating the result

Step 3: Calculate the Net Disbursement Amount by subtracting the Combined Fee/Interest Rebate Amount from the Disbursement Gross Amount

Step 4: Calculate the Loan Fee Amount by multiplying the Gross Disbursement Amount by the Loan Fee Percentage (go out 3 decimal places) and truncating the result

Step 5: Calculate the Interest Rebate Amount by subtracting the Loan Fee Amount from the Gross Disbursement Amount and then subtracting the result from the Net Disbursement Amount

b. Payment Trigger set to "Y" and Disbursement Amount exceeds annual loan limit across schools. See common record for loan limit criteria.

(Direct Loan Only)

C/R 064 Disbursement Amount > 50% of award with Verification Status of "W" Pell - 418 This is a Pell only edit. The system shall ensure that a Disbursement Amount for a disbursement segment with a Dibursement Release Indicator(Payment Trigger) with a value of "true" submitted for a student with a Verification Status of "W" does not exceed 50% of their Scheduled Award Amount or their Award Amount the lesser of the two. For schools accepting corrections, the Disbursement Amount will be adjusted to the lesser of the two amounts, and a warning will be set. For all others, reject the record.

This edit does not apply to Quality Assurance Schools
ALL of the following are true:

The Verification Status is ‘W’ on the Award AND

Disbursement Amount is >50% of the Scheduled Award Amount

If the school has chosen to have COD correct its records, COD will set the Accepted Disbursement Amount to the lesser of either the Award Amount or 50% of the Schedule Award Amount

(Pell only)
W 065 Insufficient Decrease in the Disbursement amount. Disbursement is expected for Amount of the Negative Pending Pell - 413 This is a Pell edit only. The system shall ensure that when an Award has a Negative Pending Amount on File and submits a Negative Disbursement Amount, with a Dibursement Release Indicator(Payment Trigger) value of "true", that is less than the amount of the Negative Pending Amount, a warning will be set.

If ALL of the following are true:

The Award has an “Over Paid” status

The Disbursement Amount Adjustment is for a decrease and

The decrease in the Disbursement Amount is < the Negative Pending Disbursement Amount,

Then COD update the Negative Pending Amount with the difference between the original Negative Pending Amount and the amount reported by the school in the Disbursement Amount and send warning to school.
The Award has an “Over Paid” status and school has sent a downward Disbursement Amount adjustment for an amount less that the Negative Pending Disbursement Amount.

(Pell only)
R 066 Award is in “Overpaid” status. Disbursement Increase cannot be accepted Pell - 414 This is a Pell only edit. The system shall ensure that if an Award is in "Overpaid Status" (Legacy - The 'Debit/Credit Flag' is "P") no further increase disbursements (Dibursement Release Indicator(Payment Trigger) value of "true") are accepted. If the Award is in "Overpaid Status" and a Disbursement Amount (Legacy - 'Disbursement Amount' is > 0) is reported that would increase the sum of the accepted Disbursements, reject the record. If ALL of the following are true:

Award is in "Overpaid" Status

A Disbursement Amount that would increase the sum of the accepted Disbursements to an Amount greater than the 'Award Amount' is submitted

(Pell Only)

C/R 067 Incorrect Disbursement Amount Pell - 406

Pell - 432

DLO - 12

DLD - G
This edit ensures that - the sum of the Disbursement Gross Amounts [regardless of the value of the Disbursement Release Indicator (Payment Trigger)] for this Award is equal to or less than the accepted Award Amount for this Award. If the sum of the Accepted Disbursement Gross Amounts are greater than the accepted Award Amount for this Award, reject the record.

For Pell - COD will confirm that- the Disbursement Amount, when summed with the other accepted funded Disbursement Amounts for this Award does not

1) exceed the accepted Award Amount;

2) does not exceed 100% of the student Total Eligibility Used when no other School has an accepted, funded, disbursement for this student on file at COD;

3) does not exceed 100% (plus tolerance) of the student's Total Eligibility Used if "N" or more schools already have accepted funded disbursements on file for the student.

4) When summed with all other pending or funded disbursements for this Award do not sum to less than a zero amount.

If any of these conditions are met, reject the record for schools not accepting corrections.

For schools accepting corrections, correct the Disbursement Amount to the maximum amount allowable given their accepted Award Amount.
For Direct Loan: Sum of all the Disbursement Gross Amounts is greater than the Award Amount.

For Pell:

The sum of the disbursements exceeds the Award Amount

--OR--

The reported Disbursement Amount exceeds 100% of the student's Total Eligibility Used and the student is already in a POP situation involving two or more schools. Total Eligibility Used calculation is in the appendix

For Pell Legacy, this edit should not be run on disbursement amounts less than zero.



W 068 Potential Overaward Project- Notice Sent Separately Pell - 411 This is a Pell only edit. This edit ensures that - when a student enters a Potential Overaward Project situation, the schools involved are informed and the record is flagged for follow up action. When a specific Person Identifier has accepted funded disbursements (Dibursement Release Indicator(Payment Trigger)s with value of "true") (greater than $0.00) on file from more than one Attended Entity ID for a specific Award Year, and the Sum of the Accepted Funded Disbursements on COD for this student identifer for a specific Award Year, following the proper calculation, exceed 100.00% (plus tolerance) of the Total Eligibility Used, the Student has entered a Potential Overaward Project Situation. COD will set a warning and trigger the production of a POP notice to be sent to all schools involved.

Tolerance is number of schools paid minus a dollar.
Pell disbursements for a student have been received from two or more schools and all of the following are true:

Disbursement is not rejected

AND

Other Pell awards exist for the student at different Attended School Entity ID's for the current Award Year

AND

Total amount disbursed for any of the other Pell awards is greater than zero

AND

Total of the Percentage of Eligibility Used is greater than 100.00 (plus tolerance).

(Pell only)
W 069 Potential Concurrent Enrollment - Notice Sent Separately Pell - 410 This is a Pell only edit. This edit ensures that - For records with a Dibursement Release Indicator(Payment Trigger) set to 'Y" when a student enters a Concurrent Enrollment situation, the schools involved are informed and the record is flagged for follow up action. When a specific Person Identifier has Accepted Funded Disbursements (Dibursement Release Indicator(Payment Trigger)s with value of "true") (greater than $0.00) on file from more than one Attended Entity ID for a specific Award Year, and the Enrollment Dates for that specific Student Identifier are within 30 days of one another, the student is in a possible Concurrent Enrollment situation. COD will set a warning and trigger the production of a Concurrent Enrollment notice to be sent to all schools involved. Two or more Pell disbursements for a student have been received from two or more schools and all of the following are true:

Other Pell awards exist for the student at different Attending School Entity ID's for the current Award Year

AND

Total amount disbursed for the student for any of the other Pell awards is greater than zero

AND

Enrollment Dates for the student are within 30 days of one another

(Pell only)
W 070 Dibursement Release Indicator(Payment Trigger) is Blank N/A This edit ensures that - When all required fields in the Disbursement Block have been populated, the Dibursement Release Indicator(Payment Trigger) must also be populated in order for the disbursement to be processed and become a funded disbursement. If all fields to process a disbursement are populated with the exception of the Dibursement Release Indicator(Payment Trigger), COD will populate the field with an "N". A warning will be set. Data in the disbursement block has been received but the Dibursement Release Indicator(Payment Trigger) is not populated.
R 071 New Disbursement, Increase, or Dibursement Release Indicator(Payment Trigger) to "True" Received After End Of Processing Year and Institution Has Not Been Granted Administrative Relief (Pell) /Extended Processing (DL). Pell - 417 This edit ensure that - disbursement blocks submitted that would increase the funding of a new or existing award (disbursement segments with Payment Trigger values of "true") will be not accepted after the end of the processing year, except if the Entity ID has been flagged with an Administrative Relief or an Audit Adjustment Status, or if the Person ID has been flagged with a POP flag and has been 'unblocked' after the end of the Award Year.COD will confirm that:

-- the record was received after the end of the Award Year

-- that the record is an increase in the funding level to an existing or new Award for that Student Identifier -- the Student Identifier has not been flagged for a POP situation and has been subsequently unblocked after the end of the processing cycle. If the disbursement submitted meets these conditions, reject the record.

A new Disbursement, an increase, or a Dibursement Release Indicator(Payment Trigger) set to "True" was submitted after the processing deadline for the Award Year and the school has not been granted Administrative Relief/Extended Processing.

If ALL of the following are true:

The Received Date is greater than the Award Year Processing Cycle End Date

AND

The school has not been granted status of Administrative Relief/Extended Processing or an audit adjustment

AND

An Award Type for this student identifier is currently not in COD or the Disbursement Amount is an increase to the amount in COD

AND

This is not an increase as a result of a student that had been blocked (POP) prior to the deadline.
R 072 Incomplete Disbursement Amounts DLD - 36 (Gross Disb Amt)

DLD - 37 (Loan Fee Amt)

DLD - 38 (Disb Net Amt)

DLD - 52 (Interest Rebate Amt)

This is a DL edit only. This edit ensures that - the Disbursement Amounts (Disbursement Gross Amount, Disbursement Amount, Disbursement Rebate Amount, and the Disbursement Fee Amount) are all populated on disbursement transactions reported if the Sequence Number is 02 or greater (Dibursement Release Indicator(Payment Trigger) value of "true"). COD will confirm that if any of the four fields are populated (Disbursement Gross Amount, Disbursement Amount, Disbursement Rebate Amount, and the Disbursement Fee Amount), all four must be populated. If one of the four is populated and any of the other are blank, reject the record. If the Sequence Number is "02" or greater, and any of the Disbursement Amounts (Gross Disbursement Amount, Disbursement Fee Amount, Interest Rebate Amount, and Disbursement Net Amount) are populated, then all four must be present.

(Direct Loan only)
R 073 Insufficient information with Dibursement Release Indicator(Payment Trigger) set to "True" N/A This edit ensures that - A Disbursement Block submitted for the first time with a Dibursement Release Indicator(Payment Trigger) of "true" (Does not apply to maintenance after the disbursement has been funded) has sufficient supporting information to process the Disbursement. Required fields based on Award Type are reflected in the Common Record Layout. COD will confirm that Disbursement Blocks (with a Dibursement Release Indicator(Payment Trigger) of "True") without all of the required fields, based on Award Type, reject the record. A record has been submitted with the Dibursement Release Indicator(Payment Trigger) flag set to "True" but there is insufficient data on file.

See Common Record Layout for fields required prior to setting the Dibursement Release Indicator(Payment Trigger) to "True".
R 074 Incorrect Adjustment to Dibursement Release Indicator(Payment Trigger) N/A This edit ensures that - The status of the Disbursement Block cannot be changed inappropriately after a disbursement has become a funded disbursement (i.e. Dibursement Release Indicator(Payment Trigger) with value of "true"). COD will confirm that the value of a Dibursement Release Indicator(Payment Trigger) on a "funded" disbursement, cannot be changed to a value of "False" or Blank after that disbursement has authorized a change in funding levels. If a disbursement block is submitted with such a change, reject the record. Dibursement Release Indicator(Payment Trigger) adjusted to "False" after disbursement was funded.
R 076 First Disbursement Flag Changed More Than Twice DLD - 49 This is a DL only edit. This edit ensures that - The First Disbursement Flag associated with an Award ID cannot be set more than twice. COD will confirm that a First Disbursement Flag associated with an Award ID can be submitted only twice (on Disbursement Segments with Dibursement Release Indicator(Payment Trigger)s with values of "true"). Submission of a First Disbursement Flag three or more times, reject the record. First Disbursement Flag can be changed a maximum of two times before requiring U.S. Department of Education’s approval.

(Direct Loan Only)
R 077 Incorrect Disbursement Loan Fee Amount DLO - 18

DLD - 9
DL Edit only. This edit ensures that - The Disbursement Loan Fee Amount is calculated correctly based on the Disbursement Gross Amount (regardless of Dibursement Release Indicator(Payment Trigger) value). COD will confirm that the Disbursement Loan Fee Amount (truncated) is not equal to the Disbursement Gross Amount multiplied by the Origination Fee Percentage (+ or - $1 tolerance) If the Disbursement Loan Fee Amount submitted is not equal to this amount, reject the record. Disbursement Fee Amount does not equal COD's calculated Loan Fee Amount (+ or - $1 tolerance).

(Direct Loan only)
R 078 Incorrect Disbursement Rebate Amount DLO - A5 (Origination only)

DLD - 54
DL Edit only. This edit ensures that - the Disbursement Rebate Amount is calculated correctly based on the the other information provided on the Disbursement Block [regardless of value of Disbursement Release Indicator (Payment Trigger)]. COD will confirm that the Disbursement Rebate Amount is equal to COD's calculations based on the following steps:

Step 1: Calculate the Combined Fee/ Interest Rebate Amount by subtracting the Interest Rebate Amount from the Loan Fee Amount

Step 2: Calculate the Combined Fee/Interest Rebate Amount by multiplying the Gross Amount by the Combined Fee/Interest Rebate Amount and truncating the result

Step 3: Calculate the Fee Amount by multiplying the Gross Amount by the Loan Fee Percentage and truncating the result

Step 4: Calculate the Interest Rebate Amount by subtracting the Combined Fee/Interest Rebate Amount from the Fee Amount.

If the submitted Disbursement Rebate Amount is not equal to the result of the calculations based on the steps above, reject the record.

Up-Front Interest Rebate Amount does not equal COD's calculated Up-Front Interest Rebate Amount (+ or - $1 tolerance) for this disbursement.

(Direct Loan only)
R 079 Payment Period Start Date Not In Eligible Range Pell - 424 This is a Pell only edit. This edit ensures that - Schools that have become ineligible during the course of the award year are submitting disbursements for which they are eligible to report and receive funding (regardless of value of Dibursement Release Indicator(Payment Trigger)). COD will check the Entity ID to determine whether the Entity is Pell ineligible. If the Entity ID is Pell ineligible. This information will be contained on the School File. If the Entity ID is ineligible, COD will compare the Payment Period Start Date to the Date that the Entity Lost its eligibility (on the School File) to determine whether the Disbursement falls within the Entity's period of eligibility. If the Payment Period Start Date falls outside the range of eligibility, reject the record. The school is ineligible and the Payment Period Start Date does not fall within the range of eligibility.

(Pell only)
R 080 No Accepted PLUS Credit Decision Status DLD - J This is a DL/PLUS only edit. This edit ensures that - There is an accepted credit check on file for the specific Award ID. COD will confirm that Disbursement Blocks with a Dibursement Release Indicator(Payment Trigger) of "true" will have an accepted Credit Check - Credit Check Flag of "true" - on File. If the Credit Check Flag is not "true" reject the record. The Dibursement Release Indicator(Payment Trigger) is set to "True" and there is no approved PLUS Credit Decision Status on file for this loan.

An approved PLUS Credit Decision Status must be obtained for a PLUS borrower prior to disbursement.

(PLUS only)
R 081 No Promissory Note on File DLD - T This is a DL edit only. This edit ensures that for Disbursement Blocks submitted with a Dibursement Release Indicator(Payment Trigger) of "true" there is an approved Promissory Note on File. Check school file and reject only for schools required to have promissory note prior to disbursement. COD will confirm that for Disbursement Blocks with a Dibursement Release Indicator(Payment Trigger) of "true" the MPNStatus on file is "A" for a specific Award ID. If the MPNStatus on file is not "A", reject the record.

The Dibursement Release Indicator(Payment Trigger) is set to "True" and there is no Master Promissory Note on file for this loan, and the school is required to have an MPN on file at COD prior to disbursements.

The School File at COD indicates a MPN must be on file at COD prior to disbursement.

(Direct Loan only)
R 083 Case Management Office (CMO) Rejected This Student For Student Eligibility Issue Pell - 440 CMO rejected this student for student eligibility issue CMO rejected this student for student eligibility issue. (Reimbursement and HCM II Schools only)
R 084 CMO Rejected This Student For Incorrect Calculation(s) Pell - 441 CMO rejected this student for incorrect calculation(s) CMO rejected this student for incorrect calculation(s). (Reimbursement and HCM II Schools only)
R 085 CMO Rejected This Student For Student Already Funded Pell - 442 CMO rejected this student for student already funded CMO rejected this student for student already funded. (Reimbursement and HCM II Schools only)
R 086 CMO Rejected This Student For Improper Package Submission Pell - 443 CMO rejected this student for improper package submission CMO rejected this student for improper package submission. (Reimbursement and HCM II Schools only)
R 087 CMO Rejected This Student For Student Processing Incomplete Pell - 444 CMO rejected this student for student processing incomplete CMO rejected this student for student processing incomplete. (Reimbursement and HCM II Schools only)
R 088 CMO Rejected This Student For Missing Documentation Pell - 445 CMO rejected this student for missing documentation CMO rejected this student for missing documentation. (Reimbursement and HCM II Schools only)
R 089 Invalid disbursement due to pending bankruptcy DLD - 60 This is a DL only edit. Pending bankruptcy notices are received from Servicing for specific borrowers for specific loans. (DDS transaction has been received with a ‘P’ in the Discharge Notification Type field and an ‘X’ in the Discharge Reason field notifying the system of a Pending Bankruptcy for that Borrower for that loan.) If a pending bankruptcy notification is received for the borrower for a specific loan, disbursements or upward adjustments to existing disbursements on this specific loan are rejected when:

1) the disbursement is received from the school and processed by TSYS on or after the date TSYS receives the pending bankruptcy notification from Servicing

AND

2) the loan was accepted by TSYS prior to the date TSYS receives the pending bankruptcy notification from Servicing.

Downward adjustments on this specific loan can be accepted.

Invalid disbursement transaction. The disbursement is received after the receipt of a pending bankruptcy notification.



(Direct Loan Only)
R 093 Invalid disbursement Sequence Number. DLD - 59 This edit ensures for Direct Loans that - a Disbursement Sequence number submitted by an institution is within the 01 to 65 range. Applies only to Disbursement Segments with a Dibursement Release Indicator(Payment Trigger) Value of "true".

For Direct Loans,

1) Institutions can only generate Disbursement Sequence Numbers 01 to 65.

2) COD can only generate Disbursement Sequence Numbers 66 to 90.

3) Servicing can only generate Disbursement Sequence Numbers 91 to 99.

COD will confirm that a submitted Disbursement Sequence Number is 01 to 65. If a Disbursement Sequence Number is submitted out of the 01 to 65 range, reject the record.
Invalid disbursement Sequence Number. Disbursement sequence number must be 01-65
R 094 Invalid disbursement due to a loan discharge notification for an unauthorized signature/unauthorized payment DLD - 62 This is a DL Edit Only. Discharge notices due to unauthorized signature/unauthorized payment are received from Servicing for specific loans. (DDS transaction has been received with a 'G' in the Discharge Reason field notifying the system of an unauthorized signature/unauthorized payment for that loan.)

If a pending bankruptcy notification is received for the borrower for a specific loan, disbursements or upward adjustments to existing disbursements on this specific loan are rejected when:

- the disbursement is received from the school and processed by TSYS on or after the date TSYS receives the pending bankruptcy notification from Servicing AND

- the loan was accepted by TSYS prior to the date TSYS receives the pending bankruptcy notification from Servicing.

Downward adjustments on this specific loan can be accepted.

Invalid disbursement transaction. The disbursement is received after the receipt of a loan discharge notification due to an unauthorized signature/unauthorized payment.



(Direct Loan Only)
R 095 Invalid disbursement, person is deceased DLD - 61 This is a DL only edit. Deceased borrower discharge notifications are received from Servicing for specific borrowers. (DDS transaction has been received with a 'D' in the Discharge Reason field notifying the system of a Deceased Borrower.)

If a deceased borrower discharge notification is received for the borrower, disbursements or upward adjustments to existing disbursements on any loans for this borrower are rejected when:

- the disbursement is received from the school and processed by TSYS on or after the date TSYS receives the deceased borrower discharge notification from Servicing AND

- the loan was accepted by TSYS prior to the date TSYS receives the deceased borrower notification from Servicing.

Downward adjustments on this specific loan can be accepted.

Invalid disbursement transaction. The disbursement is received after the receipt of a loan discharge notification due to death of the borrower.



(Direct Loan Only)
R 096 Total Disbursed amount cannot be greater than the lesser of the

Award Amount or the Loan Amount Requested
DLD - 25 This is a PLUS only edit. The sum of all Disbursement Amounts for a loan with a Dibursement Release Indicator(Payment Trigger) equals "true" cannot be greater than lesser of the Award Amount or Loan Amount Requested.

This edit runs on award year 2002-2003 PLUS awards only. This edit does not run on award year 2003-2004 awards. It is replaced by edit 113 for Endorser Amount in award year 2003-2004.

The sum of all disbursement amounts for a PLUS loan cannot exceed the lesser of the Award Amount or the Loan Amount Requested.

(PLUS Only)

(2002-2003 Only)

R 097 Disbursement amount would have been corrected to zero by COD calculations so the record was rejected Pell - 432 If a Pell Disbursement record is submitted to COD with a Disbursement Amount:

-that trips edit 067, ie. Incorrect disbursement amount

-the school that submitted the record has their school error processing option set to "correct"

-the amount that the system would have corrected the disbursement to is equal to $0.00
A Pell Disbursement record triggered edit 067, Incorrect Disbursement Amount, and the school's Error Processing Option has been set for COD to correct Pell data; however, based on COD calculations, the Disbursement Amount would have been corrected to $0.00. Therefore the disbursement record is rejected.
W 111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement

N/A This edit does not run on DL Legacy Records. This edit warns a school that COD did not have the necessary disbursement information to ensure that the borrower received an accurate disclosure statement prior to or on the disbursement date.

This edit should be returned if the following conditions are met:

1) First Actual Disbursement Flag = Y and Dibursement Release Indicator(Payment Trigger) = True AND

2) COD does not have anticipated disbursement data (Dibursement Release Indicator(Payment Trigger)=F) on file for this award and therefore the disclosure statement has not been printed AND

3) The record is sent 5 days or less before the first disbursement date or after the first disbursement date AND

4) The Disclosure Statement Print Indicator is set to Y (COD Prints) OR

5) The Disclosure Statement Print Indicator is set to nil or omitted and the School Profile is set to COD Prints
If a school does not send disbursement data to COD at least 5 days before the first disbursement date and does not indicate that it has printed/provided the disclosure statement, COD will print/provide the disclosure statement to the borrower and send a warning to the school.

R 113 Total Disbursed amount cannot be greater than the lesser of the

Award Amount or the Endorser Amount
DLD - 25 (for 03-04 forward) This is a PLUS only edit. The sum of all Disbursement Amounts for a loan with a Dibursement Release Indicator(Payment Trigger) equals "true" cannot be greater than the Endorser Amount

This edit runs on award year 2003-2004 and forward PLUS awards only. This edit does not run on award year 2002-2003 awards)

The sum of all disbursement amounts for a PLUS loan cannot exceed the lesser of the Award Amount or the Endorser Amount.

(PLUS Only)

(2003-2004 and forward Only)

R 114 Disbursement or Disbursement Adjustment received after Verification Status W Deadline Date Pell - 420 This edit is run on Pell disbursements only.

This edit ensures that COD does not accept new disbursements or positive disbursement adjustments with a verification status of W after the disbursement reduction process due to verification status W has been performed on the award.

At some point in the award year (the Verification Status W Deadline Date) designated by FSA, COD runs the Disbursement Reduction Process due to Verification W Status which reduces all disbursements to zero on awards with Verification Status of W. After this process has run on a given award, reject any new disbursement record or any upward disbursement adjustment record fon this award if

- Verification Status = W AND

- Disbursement Release Indicator(Payment Trigger) =True

This edit is not run on QA schools.

This edit is not returned for a downward disbursement adjustments. Pell Downward disbursement adjustments are accepted at anytime.

A new disbursement or an upward disbursement adjustment was submitted with Verification Status equal to W after deadline for Verification Status W for this award.
R 115 Student Referred to DCS for overpayment, no further disbursements Pell - 449 Student must submit payment for the Pell Over-award in order to change Pell Collection Status Indicator to 'P'ayment. Resubmit disbursement. Disbursement received by the COD System with a Disbursement Release Indicator of True for a student in a Pell Over-award situation with a Pell Collections Status Indicator of 'R'eferral.
R 837 First disbursement must be received before any changes to the first disbursement flag can be accepted DLD- 47 This is a DL only edit. The system shall ensure that COD will not accept a Disbursement Activity Type "C" when a first disbursement has not been accepted at the LOC for that Loan ID. Applies only to Disbursement Segments with a Dibursement Release Indicator(Payment Trigger) of "true" that are undergoing maintenance. First disbursement flag cannot be “C” when a first disbursement has not been accepted at the LOC

(Direct Loan Only)
R 838 First disbursement flag already received DLD - 48 This is a DL only edit. The system shall not allow a First Disbursement Flag of "F" if a First Disbursment is already on file with COD. "C" and Blank are the only valid values if there is already a First Disbursement on file with COD, reject the record. Applies only to Disbursement Segments with a Dibursement Release Indicator(Payment Trigger) of "true" that are undergoing maintenance. First disbursement flag must be “C” or blank when a disbursement is already on file at the LOC

First disbursement flag cannot be “F” when a first disbursement is already on file at the LOC

(Direct Loan Only)
R 839 Original disbursement date does not match original disbursement date on file at COD DLD - 41 Original disbursement date does not match current disbursement date Original disbursement date for adjusted disbursement date should match the original disbursement date on file at COD (Direct Loan only)
R 840 Program Year and Cycle Indicator do not match DLD- 05 This is a DL only edit. This edit ensures that the Program Year in the Loan Identifier matches the Program Year in the Batch Identifier, with a Dibursement Release Indicator(Payment Trigger) value of "true". Reject the record. Program year in loan identifier should match cycle indicator in batch identifier on the batch header

(Direct Loan Only)
D 841 Disbursement Reference Number Already on File Pell - 430

This is a Pell only edit. The system shall ensure that for a given Origination ID, there are no duplicate Disbursement Reference Numbers. All Pell legacy disbursements will have a Dibursement Release Indicator(Payment Trigger) value of "true" assigned to them. If a duplicate Disbursement Reference Number is found for a given Origination ID reject the record. If Award Year is >=2002 and ANY of the following are true:

Disbursement Reference Number is nonnumeric

Disbursement Reference Number is NOT between 01 to 90

Disbursement Reference Number already exists

(Pell Only)
R 842 Debit/Credit Indicator Flag Not Valid” Pell - 404 This is a Pell only edit. All Pell legacy disbursement will have a Dibursement Release Indicator(Payment Trigger) value of "true". The system shall ensure that the Debit/Credit Indicator Flag is a valid value of "P" or "N", if not, reject the record. If the Debit/Credit Indicator Flag is not "P" or "N"

(Pell Only)
R 843 Negative Disbursement cannot be accepted without a previous accepted positive disbursement” Pell - 412 This is a Pell only edit. All Pell legacy disbursement will have a Dibursement Release Indicator(Payment Trigger) value of "true".The system shall ensure that a disbursement for a negative amount cannot be accepted before there has been a positive disbursement on file for that Award/Loan/Origination ID. If a negative disbursement is reported before an accepted positive disbursement is on file, reject the record. If ALL of the following are true:

The Debit/Credit flag = ‘N’

No positive accepted disbursement exists

(Pell Only)

C 844 Negative Disbursement adjusted to reflect accepted Previous Disbursement Balance” Pell - 416 This is a Pell only edit. The system shall ensure that a negative Disbursement Amount (All Pell legacy disbursement will have a Dibursement Release Indicator(Payment Trigger) value of "true") cannot be greater than the sum of the Accepted Disbursement Amounts for the Origination. If Disbursement Amount is reported that has a negative Disbursement Amount greater than the sum of the Accepted Disbursement Amounts the Disbursement Amount will be adjusted to equal the sum of he Accepted Disbursement Amounts and a warning will be set. If the following is true:

If the negative Disbursement Amount on the input record is greater than the total amount disbursed to date for the current Origination,

Decrease the Disbursement Amount to equal the YTD Disbursement Amount on the Origination record

If ALL of the following are true:

The Origination record has an “Over Paid” status

The Debit/Credit Flag is ‘N’

The Reported Disbursement Amount is > (the Negative Pending Disbursement Amount + the YTD Disbursement Amount for that Origination record)

Reduce the Disbursement Amount to the Difference between (Negative Pending Disbursement Amount + the YTD Amount) – (the Reported Disbursement Amount).

(Pell Only)
R 846 Total 'Anticipated Gross Amount' must be less than or equal to the Loan Amount Approved DLO-12 The system shall ensure that the total Anticipated Gross Amount ( DL legacy Anticipateds are always disbursement segements with a Dibursement Release Indicator(Payment Trigger) of "false") is less than or equal to the Loan Approved Amount. If the Anticipated Gross Amount is not less than or equal to the Loan Approved Amount, reject the record. Sum of all the anticipated gross amounts is greater than the loan amount approved

(Direct Loan Only)
R 847 Anticipated Disbursement Dates are not in chronological order DLO-13 The system shall ensure that the Anticipated Disbursement Dates (DL legacy Anticipateds are always disbursement segements with a Dibursement Release Indicator(Payment Trigger) of "false") are in chronological order. If the Anticipated Disbursement Dates are not in chronological order, reject the record. Anticipated Disbursement Date is less than a previous Anticipated Disbursement Date

(Direct Loan Only)
R 848 Origination ID does not match on COD Pell - 402 This is a Pell only edit. The system shall ensure that an Origination ID is on file before processing a disbursement record (Pell legacy disbursements always have a Dibursement Release Indicator(Payment Trigger) of "true").

The system shall ensure that the Award Year component of the Origination ID matches the Award Year Component of the Batch ID. If these conditions are not met, reject the record.
If the Origination ID is not found on the COD database or the Award Year <> the Award Year of the Batch

(Pell Only)
R 849 No Actual Disbursement exists for this adjustment DLD - K This is a DL only edit. The system shall ensure that change records are accepted only for "Actual Disbursements" (Disbursement Segments with a Dibursement Release Indicator(Payment Trigger) of "true") on file with COD. If a change record is submitted for an Actual Disbursement that does not have a matching Disbursement Number on file, reject the record. Actual disbursement with a Disbursement Number matching the adjusted 'Disbursement Amount' (Disbursement Activity = “A”) has not been accepted by COD

-- OR --

Anticipated disbursement with a Disbursement Number matching the adjusted Disbursement Amount (Disbursement Activity = “A”) is not on file with COD

(Direct Loan Only)
R 850 Invalid Loan Identifier DLD - U This is a DL only edit. The system shall ensure that the Loan Identifier submitted on the record matches a Loan Identifier on file with COD (Dibursement Release Indicator(Payment Trigger) value of "true"). If no match exists,reject the record. Loan Identifier must be accepted and on file at the LOC

(Direct Loan Only)
R 851 An actual disbursement does not exist for this disbursement number DLD - 17 This is a DL only edit. The system shall ensure that when processing a change record for a disbursement an actual disbursement (disbursement segment with Dibursement Release Indicator(Payment Trigger) value of "true") already exists (I.e.: that the disbursement number on the change record is on file with COD for that Award ID). Reject the record. The Disbursement Date for this Disbursement Number for this Award ID for which the user is attempting a change, does not exist on COD.

OR

A disbursement with this Disbursement Number for this Award ID for which the user is attempting to change the date does not exist on COD.

(Direct Loan Only)

R 855 Disbursement Date Outside Allowable Window DLO - 8 (Award Start Date)

This is a DL only edit. This edit ensures that - The reported Disbursement Date (Regardless of value of Dibursement Release Indicator(Payment Trigger)) is not outside of the Award Year defined for this student. COD will confirm that the Disbursement Date is equal to or less than 10 days prior to the Award Begin Date. If the Disbursement Date is greater than 10 days before the Award Begin and End Dates, reject the record. Disbursement Date is more than 10 days prior to the Award Begin Date.

(Direct Loan only)

(Legacy corollary to Edit 050)
R 856 Disbursement Date Outside Allowable Window DLO - 9 (Award End Date)

This is a DL only edit. This edit ensures that - The reported Disbursement Date (Regardless of value of Dibursement Release Indicator(Payment Trigger)) is not outside of the Award Year defined for this student. COD will confirm that the Disbursement Date is 90 days or less from the Award End Date. If the Disbursement Date is greater than 90 days after the Award Begin and End Dates, reject the record. Disbursement Date is more than 90 days after the Award End Date.

(Direct Loan only)

(Legacy corollary to Edit 050)