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DISBURSEMENT INFORMATION EDITS '14-'15
CR Edit Type/ Error Code CR Message Program Condition How to Fix
R 048 School Is Ineligible Pell/DL/TEACH Grant If any of the following are true:
  • School is not eligible to participate in the Title IV programs
  • School is requesting Pell Grant funds and was not eligible to participate in the Pell Grant program at time the disbursement was made
  • School is requesting Direct Loan funds and was not eligible to participate in the Direct Loan program at the time the funds were requested
  • School was not open at the time the funds were requested
  • School was undergoing an ownership change at the time the funds were requested.
Review your Attend School Entity Identifier to ensure it is correct and that you are eligible to participate in the program for which you are submitting records and/or requesting funds. If incorrect, update and resubmit.
R 050 Disbursement Date Outside Allowable Window DL Disbursement date is 180 days after the Financial Award End Date

Disbursement date is 10 days prior to the Financial Award Begin Date.
Review your award dates and your disbursement dates. If incorrect, update and resubmit.
R 051 Disbursement Date With Disbursement Release Indicator Set to True Outside of Allowable Window Pell/DL/TEACH Grant Disbursement Release Indicator is True and Disbursement Date is outside of allowable window.

Pell Allowable Window:
Advanced Pay = 7 calendar days
Reimbursement = 0 calendar days
Heightened Cash Monitoring1 = 7 calendar days
Heightened Cash Monitoring2 = 0 calendar days

TEACH Grant Allowable Window:
Advanced Pay = 7 calendar days
Reimbursement = 0 calendar days
HCM1 = 7 calendar days
HCM2 = 0 calendar days

Direct Loan Allowable Window:
Advanced Pay = 7 calendar days
Reimbursement = 0 calendar days
Heightened Cash Monitoring1 = 7 calendar days
Heightened Cash Monitoring2 = 0 calendar days

Review your Disbursement Release Indicator Flag and submit a release based on the disbursement date and your school's allowable disbursement window.
R 053 Disbursement Date Cannot Be Blank Pell/DL/TEACH Grant The Disbursement Date is not populated.

Resubmit disbursement with a disbursement date.
W 054 Disbursement Date Within 7 Days or Passed, Disbursement Release Indicator Set To "False" Pell/DL/TEACH Grant A record has been submitted with the Disbursement Release Indicator flag set to "False" AND the Disbursement Date is within the 7 calendar day window or has passed.

Review record to determine if a Disbursement Release Indicator flag of "True" is appropriate. This record will not be considered an actual disbursement until a Disbursement Release Indicator flag of "True" is received. If you intended this to be an actual disbursement, update the Disbursement Release Indicator flag and resubmit.
W 055 Disbursement Information Received 30 Days after Date of Disbursement Pell/DL/TEACH Grant Disbursement Information (DRI = true and Disbursement Sequence Number = 01) was received and processed by COD more than 30 days later than the Disbursement Date reported on the record.

No action required.

Please refer to The Code of Federal Regulation 690.81 for more information.
C/R 056 Sequence Number Not In Sequential Order Pell/DL/TEACH Grant For actual disbursements (DRI=true):
  • Disbursement Sequence numbers associated with a specific Disbursement Number must be processed in incremental, sequential order. (i.e. 01, 02, 03,..)
  • School reported a disbursement sequence number other than "01" on a disbursement that is not yet accepted.
  • Sequence Number on accepted disbursement is not one higher than the last previously accepted transaction for this disbursement number.
For Pell anticipated disbursements (DRI=false): If a sequence number other than "01" is submitted, COD will correct the sequence number to "01" and record will be accepted with correction.

Review disbursement transactions and disbursement sequence numbers for this disbursement and resubmit all transactions not yet accepted by COD in the proper order.
R 057 A change/adjustment to a Disbursement Date and Disbursement Amount were submitted on the same transaction. Adjustment to Disbursement Amount has been rejected. DL/TEACH Grant A change to Disbursement Date and an adjustment to a Disbursement Amount were made at the same time, i.e. in the same transaction with the same Sequence Number for the same Disbursement Number, after a Disbursement has been funded.

This edit applies to Disbursement Release Indicator = True only
The change to the Disbursement Date is accepted but the change to the disbursement amount is rejected.

Resubmit the adjustment to the Disbursement Amount with a new Sequence Number.
R 058 Duplicate Disbursement Information On File Pell/DL/TEACH Grant The reported Disbursement Number, Sequence Number, and Disbursement Release Indicator equal to True are already on file with COD.

No action is required.

If you are attempting to make a change, resubmit with a higher sequence number.
R 060 Insufficient Number of Disbursements Based on School Type DL Disbursement Amount equals the Total Net Loan Amount and the school does not meet special condition status. Special condition status includes:

Schools with a cohort default rate of <5% for the most recent year for which we have data may make a single disbursement on loans used for study abroad programs.

Schools with a cohort default rate of <15% for the most recent three years for which we have data may make a single disbursement on single term loans.

A minimum of two disbursements is required for all other schools.

If a school loses single disbursement eligibility they have a 30 day window to submit disbursements.
Since your school does not meet the cohort default rate requirements to make a single disbursement, you must disburse a loan in two or more disbursements and the disbursement amount (net disbursement) cannot equal the total net loan amount.

Update the disbursement amount for this record and resubmit.

If you believe your school does meet the cohort default rate requirements, call your Customer Service Representative.
R 061 Only One Disbursement Allowed for Students with a Verification Status of "W" Pell You can only make one disbursement for a student with a Verification Status of "W". You must perform verification on this student's application data. Once verification has been performed, update the verification status to "V" and resubmit.
R 062 Disbursement Amount(s) Is Less Than Or Equal to Zero for Disbursement Sequence Number 01 Pell/DL/TEACH Grant Disbursement Amount(s) is not populated, or zero, or less than zero for Sequence Number "01" and Disbursement Release Indicator is "true".

Resubmit disbursement sequence number 01 with a disbursement amount greater than zero.
R 063 Incorrect Net Disbursement Amount DL Disbursement Amount(s) is not equal to COD's calculated amount.:
a. The Net Disbursement Amount is calculated using the following steps (+ or -$1 tolerance):

Step 1: Calculate the Combined Fee/Interest Rebate Percentage by subtracting the Interest Rebate Percentage from the Loan Fee Percentage

Step 2: Calculate the Combined Fee/Interest Rebate Amount by multiplying the Disbursement Gross Amount by the Combined Fee/Interest Rebate Percentage (go out 3 decimal places) and truncating the result

Step 3: Calculate the Net Disbursement Amount by subtracting the Combined Fee/Interest Rebate Amount from the Disbursement Gross Amount

Step 4: Calculate the Loan Fee Amount by multiplying the Gross Disbursement Amount by the Loan Fee Percentage (go out 3 decimal places) and truncating the result

Step 5: Calculate the Interest Rebate Amount by subtracting the Loan Fee Amount from the Gross Disbursement Amount and then subtracting the result from the Net Disbursement Amount

b. Disbursement Release Indicator set to "Y" and Disbursement Amount exceeds annual loan limit across schools. See common record for loan limit criteria.

NOTE: + or - $1 tolerance only applies if there is no impact to Interest Rebate Amount

NOTE: The COD System will reject a disbursement and return Edit 063 if the Net Disbursement Amount reported by the school is incorrect given the accepted Origination Fee Percent

NOTE: This will only be triggered on a maintenance record.
Verify your disbursement calculations based on the award type. Resubmit if appropriate.
C/R 064 Disbursement Amount > 50% of award with a Verification Status of "W" Pell ALL of the following are true:

The Verification Status is "W" on the Award AND Disbursement Amount is >50% of the Scheduled Award Amount If the school has chosen to have COD correct its records, COD will set the Accepted Disbursement Amount to the lesser of either the Award Amount or 50% of the Schedule Award Amount
Review disbursement amount and verification status or assumption made. If incorrect, update and resubmit.
W 065 Insufficient Decrease in the Disbursement amount. Disbursement is expected for Amount of the Negative Pending Pell The Award has an "Over Paid" status and school has sent a downward Disbursement Amount adjustment for an amount less that the Negative Pending Disbursement Amount. No action required.
R 066 Award is in "Overpaid" status. Disbursement Increase cannot be accepted Pell If ALL of the following are true:
  • Award is in "Overpaid" Status
  • A Disbursement Amount that would increase the sum of the accepted Disbursements to an Amount greater than the Award Amount is submitted
C/R 067 Incorrect Disbursement Amount Pell/DL/TEACH Grant For Direct Loan/TEACH: Sum of all the Disbursement Amounts exceeds the Award Amount.

For Pell: The sum of the disbursements exceeds the Award Amount OR The reported Disbursement Amount exceeds 100% of the student's Total Eligibility Used and the student is already in a POP situation involving two or more schools.

For Pell Legacy: this edit should not be run on disbursement amounts less than zero.
Review the disbursement amount for each disbursement number and compare to the award amount (Loan Amount Approved). Update record where appropriate and resubmit.
W 068 Potential Overaward Project- Notice Sent Separately Pell Pell disbursements for a student have been received from two or more schools and ALL of the following are true:
  • Disbursement is not rejected
  • Other Pell awards exist for the student at different Attended School Entity IDs for the current Award Year
  • Total amount disbursed for any of the other Pell awards is greater than zero
  • Total of the Percentage of Eligibility Used is greater than 100.00.
  • Edit 68 will not apply when the AEI is equal to true.
Review guidance contained in separate notice.
W 069 Potential Concurrent Enrollment - Notice Sent Separately Pell/TEACH Grant Two or more Pell/TEACH Grant disbursements for a student have been received from two or more schools and ALL of the following are true:
  • Other Pell/TEACH Grant awards exist for the student at different Attended School Entity IDs for the current Award Year
  • Total amount disbursed for the student for any of the other Pell/TEACH Grant awards is greater than zero
  • Enrollment Dates for the student are within 30 days of one another
NOTE: Concurrent Enrollment is dependent on award type

Review guidance contained in separate notice.
W 070 Disbursement Release Indicator is Blank Pell/DL/TEACH Grant Data in the disbursement block has been received but the Disbursement Release Indicator is not populated.

When the Disbursement Release Indicator is blank, COD records the Disbursement Release Indicator as "F." If the Disbursement Release Indicator should be "F", no further action is necessary. If you want this record to be considered an actual disbursement, update the Disbursement Release Indicator flag to "T" and resubmit.
R 071 New Disbursement, Increase, or DRI = True Received Prior To Start of Processing Year Or After End Of Processing Year Without Extended Processing Pell/DL/TEACH Grant For Pell Grant and TEACH Grant: A new Disbursement, Disbursement increase, or a Disbursement Release Indicator set to "True" was submitted after the award year deadline and the school has not been granted Extended Processing. This occurs if ALL of the following are true:
  • The Received Date is greater than the Latest Date to Accept a Common Record for the Award Year
  • The school has not been granted status of Extended Processing or an audit adjustment
  • An Award Type for this student identifier is currently not in COD or the Disbursement Amount is an increase to the amount in COD
  • For Pell Grant: This disbursement is not an increase as a result of a student that had been blocked (POP) prior to the deadline
For Direct Loan: A new Disbursement, Disbursement Adjustment, or a Disbursement Release Indicator set to "True" was submitted after school has closed out the Program Year (school confirmed zero balance) or the Program Year has been closed and the school has not been granted Extended Processing. This occurs if ALL of the following are true:
  • The Received Date is greater than the Latest Date to Accept a Common Record for the Award Year
  • The school has not been granted status of Extended Processing
  • An Award Type for this student identifier is currently not in COD or the Disbursement Amount is an increase to the amount in COD
To disburse after the deadline of the award year, your school must seek Extended Processing for Pell and/or Direct Loan.

Contact your CSR if your school has been granted Extended Processing or if you want to apply for this extension.
R 072 Incomplete Disbursement Amounts DL Sequence Number is "02" or greater missing Gross Disbursement Amount, OR Disbursement Fee Amount OR Interest Rebate Amount OR Disbursement Net Amount. Resubmit record with all disbursement amounts populated.
R 073 Insufficient information with Disbursement Release Indicator set to "True" Pell/DL/TEACH Grant Record submitted with Disbursement Release Indicator flag set to "True" has insufficient data on file.

See Common Record Layout for fields required prior to setting the Disbursement Release Indicator to "True".

Review the record in conjunction with the Common Record Layout. Resubmit with all required data elements populated.
R 074 Incorrect Adjustment to Disbursement Release Indicator Pell/DL/TEACH Grant Disbursement Release Indicator adjusted to "False" after disbursement was funded.

No action required.

Disbursement Release Indicator cannot be changed to "False" after disbursement becomes an actual disbursement. If you are attempting to cancel a disbursement, then you must send an adjustment to the disbursement amount.
R 077 Incorrect Disbursement Loan Fee Amount DL Disbursement Fee Amount does not equal COD's calculated Loan Fee Amount (+ or - $1 tolerance).

NOTE: + or - $1 tolerance only applies if there is no impact to Interest Rebate Amount

NOTE: The COD System will reject a disbursement and return Edit 077 if the Disbursement Loan Fee Amount reported by the school is incorrect given the accepted Origination Fee Percent

NOTE: This will only be triggered on maintenance record.
Review Disbursement Loan Fee Amount calculation. Resubmit record with corrected disbursement amounts
R 078 Incorrect Disbursement Rebate Amount DL Up-Front Interest Rebate Amount does not equal COD's calculated Up-Front Interest Rebate Amount (+ or - $1 tolerance) for this disbursement.

NOTE: The COD System will reject a disbursement and return Edit 078 if the Interest Rebate Amount reported by the school is incorrect given the accepted Origination Fee Percent

NOTE: This will only be triggered on maintenance record.
Review Disbursement Loan Fee Amount calculation. Resubmit record with corrected disbursement amounts.
R 079 Payment Period Start Date Not In Eligible Range Pell/TEACH Grant The school is ineligible and the Payment Period Start Date does not fall within the range of eligibility.

For 2010-2011 award year, valid date range is 2010-01-01 to 2011-06-30.

Review the Payment Period Start Date reported. If incorrect, update and resubmit. If correct, you are not eligible to receive Pell Grant funds for this student. No further action required.
R 080 No Accepted PLUS Credit Decision Status DL-PLUS The Disbursement Release Indicator is set to "True" and there is no approved PLUS Credit Decision Status on file for this loan.

An approved PLUS Credit Decision Status must be obtained for a PLUS borrower prior to disbursement.
Resubmit Disbursement Release Indicator of "True" after an approved credit decision is obtained for this PLUS borrower.
R 081 No Promissory Note on File DL The Disbursement Release Indicator is set to "True" and there is no MPN on file for this loan, and the school is required to have an MPN on file at COD prior to disbursements. Resubmit disbursement with Disbursement Release Indicator of "true" after you receive a response record indicating that an accepted MPN is on file at COD for this loan.
R 083 CMO Rejected This Student For Eligibility Issues Pell/DL/TEACH Grant CMO rejected this student for eligibility issues

(Reimbursement Schools only)

Contact your payment analyst (formerly referred as reimbursement analyst) for additional information about correcting this record.
R 084 CMO Rejected This Student For Incorrect Calculation(s) Pell/DL/TEACH Grant CMO rejected this student for incorrect calculation(s)

(Reimbursement Schools only)

Contact your payment analyst (formerly referred as reimbursement analyst) for additional information about correcting this record.
R 085 CMO Rejected This Student For Already Being Funded Pell/DL/TEACH Grant CMO rejected this student for already being funded

(Reimbursement Schools only)

Contact your payment analyst (formerly referred as reimbursement analyst) for additional information about correcting this record.
R 086 CMO Rejected This Student For Improper Package Submission Pell/DL/TEACH Grant CMO rejected this student for improper package submission

(Reimbursement Schools only)

Contact your payment analyst (formerly referred as reimbursement analyst) for additional information about correcting this record.
R 087 CMO Rejected This Student For Incomplete Student Processing Pell/DL/TEACH Grant CMO rejected this student for incomplete student processing

(Reimbursement Schools only)

Contact your payment analyst (formerly referred as reimbursement analyst) for additional information about correcting this record.
R 088 CMO Rejected This Student For Missing Documentation Pell/DL/TEACH Grant CMO rejected this student for missing documentation information

(Reimbursement Schools only)

Contact your payment analyst (formerly referred as reimbursement analyst) for additional information about correcting this record.
R 089 Invalid disbursement due to pending bankruptcy DL Invalid disbursement transaction. The disbursement is received after the receipt of a pending bankruptcy notification.

NOTE: Not applicable for 2004-2005 and forward.
No further disbursements or upward adjustments to existing disbursements can be made on this loan.

Downward adjustments on this specific loan can be accepted.
R 093 Invalid disbursement Sequence Number Pell/DL/TEACH Grant Invalid disbursement Sequence Number. Disbursement sequence number must be 01-65

Verify disbursement sequence number and resubmit.
R 094 Invalid disbursement due to a loan discharge notification for an unauthorized signature/unauthorized payment or False

Certification Identity Theft.
DL/TEACH Grant Invalid disbursement transaction. The disbursement is received after the receipt of a loan discharge notification due to an unauthorized signature/unauthorized payment or False Certification Identity Theft. No further disbursements or upward adjustments to existing disbursements can be made on this loan.

Downward adjustments on this specific loan can be accepted.
R 095 Invalid disbursement, person is deceased DL/TEACH Grant Invalid disbursement transaction. The disbursement is received after the receipt of a loan discharge notification due to death of the borrower. No further disbursements or upward adjustments to existing disbursements can be made on this loan.

Downward adjustments on this specific loan can be accepted.
R 097 Disbursement amount would have been corrected to zero by COD calculations so the record was rejected Pell A Pell Disbursement record triggered edit 067, Incorrect Disbursement Amount, and the school's Error Processing Option has been set for COD to correct Pell data; however, based on COD calculations, the Disbursement Amount would have been corrected to $0.00. Therefore the disbursement record is rejected. Review disbursement amount and resubmit disbursement record.
W 111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement DL If a school does not send disbursement data to COD at least 5 days before the first disbursement date and does not indicate that it has printed/provided the disclosure statement, then COD will print/provide the disclosure statement to the borrower and send a warning to the school. Review school procedures to ensure that DL borrowers receive disclosure statement prior to or on disbursement date
R 113 Total Disbursed amount cannot be greater than the lesser of the
Award Amount or the Endorser Amount
DL-PLUS The sum of all disbursement amounts for a PLUS loan cannot exceed the lesser of the Award Amount or the Endorser Amount.

NOTE: Applicable for Award Year 2003-2004 and forward only
Review the total disbursement amount for this PLUS loan in conjunction with the Endorser Amount.

Update and resubmit disbursement.
R 114 Disbursement or Disbursement Adjustment received after Verification Status W Deadline Date Pell A new disbursement or disbursement adjustment was submitted with Verification Status equal to W after deadline for Verification Status W for this award.

NOTE: Only applicable for award years prior to 2008-2009.
Update Verification Status Code and resubmit disbursement.
W 115 Student referred to DMCS, satisfactory arrangements must be established with DMCS prior to making further disbursements Pell A new Pell Grant disbursement is submitted for a student who has been referred to DMCS for an overpayment status corresponding to the award type of the new disbursement without satisfactory arrangement; or an increase to an existing Pell Grant disbursement is submitted for a student who has been referred to DMCS for an overpayment status corresponding to the award type of the disbursement increase without satisfactory arrangement.

Action may be necessary. Contact the student to validate the status of the Pell Grant overpayment. If the student does not have the satisfactory arrangements established at DCS, the disbursement or disbursement increase cannot be made.
R 144 Disbursement Dates do not match Origination Fee Percent and/or Interest Rebate Percent on file DL The change to the Earliest Disbursement Date does not correspond to the Origination Fee Percent and/or Interest Rebate Percent on file. This edit can be triggered by a date change or a change to the Disbursement Release Indicator that causes the Earliest Disbursement Date to not match the origination fee and interest rebate on file. Verify earliest disbursement date submitted corresponds to the Origination Fee and Interest Rebate; If the earliest disbursement date is correct, follow outlined process for Origination Fee Percent and/or Interest Rebate Percent changes and resubmit.
R 146 New disbursement or disbursement increase submitted after Verification W cut-off date Pell A Pell disbursement or disbursement increase is submitted with Verification Status equal to W after the Verification W cut-off date.

NOTE: Only applicable for Award Year 2008-2009 and forward.
Update Verification Status Code and resubmit disbursement or disbursement increase.
R 165 No Agreement on File TEACH Grant The Disbursement Release Indicator is set to 'true' and there is no active Agreement to Serve or Repay on file for this grant. If the Disbursement Release Indicator is 'true' on at any of the disbursements, verify an active, accepted Agreement to Serve or Repay exists on the COD System associated with the TEACH Grant. If appropriate, update record and resubmit.
C/R 176 Percentage of Total Eligibility Used exceeds 200.00% when the Additional Eligibility Indicator is set to 'true' for one or more schools in the Award Year. Pell The Additional Eligibility Indicator is "true" and the percentage of Total Eligibility Used for the Award Year at all schools is greater than 200.00%.

Refer to the Federal Student Aid Handbook for maximum annual limits.
Correct the disbursement amount and resubmit with a valid disbursement amount.

For Correcting schools, no action required.
R 180 Disbursement Release Indicator Set to "True" for PLUS award with PLUS Credit Decision Status Pending/Declined Direct Loan PLUS The Disbursement Release Indicator is set to "True" and there is no approved PLUS Credit Decision Status on file for this loan.

An approved PLUS Credit Decision Status must be obtained for a PLUS borrower prior to disbursement.
Resubmit Disbursement Release Indicator of "True" after an approved credit decision is obtained for this PLUS borrower.
C/R 201 Pell LEU Exceeds the limit of 600% Pell Pell LEU exceeds the Pell LEU Limit of 600.000% due to one or more of the following award or disbursement changes:

Award Level Change:
  1. Cost of Attendance
  2. CPS Transaction Number


Disbursement Level Change:
  1. Change to actual disbursement amount
  2. New actual disbursement
  3. Change to Disbursement Release Indicator


Note: For Correcting schools, edit 201 will only update the disbursements that are submitted. Both correcting and rejecting schools may be subject to further de-obligation if there is no action taken within 30 days of the student's LEU exceeding the 600% limit.
Modify the award or disbursement level data, to bring the student's LEU to 600.000% or less.
R 204 Incorrect Program CIP Code submitted. DL, TEACH The Program CIP Code submitted with the disbursement is incorrect. One of the following are true:
  • The CIP Code submitted does not apply to this program type.
  • The award is outside the effective date range for the CIP Code submitted.
Review the CIP Code submitted with the award to ensure that it is a valid CIP Code. If so, review the effective date range for the CIP Code. Update with a correct CIP Code and resubmit.
R 205 Payment Period Start Date is outside the Award Begin and End dates. DL The Payment Period Start Date for the disbursement is not equal to the Financial Award Begin date or is not contained within the Financial Award Begin and End dates. Review the Payment Period Start Date and compare with the Financial Award Begin and End dates. Update with a valid date and resubmit.
R 206 The Remaining Subsidized Eligibility Period is less than zero for this award. DL - Sub The student's Remaining Subsidized Eligibility has been calculated as less than zero with the submission of this award. For a Direct Subsidized Loan to accept, the calculated Remaining Subsidized Eligibility Period must be greater than or equal to zero.


NOTE: Applicable for Award Year 2014-2015 and forward only.
This or another subsidized loan has resulted in a less than zero Remaining Subsidized Eligibility Period for this loan. The student is not eligible for additional subsidized loans for this program.
R 207 The Remaining Subsidized Eligibility Period is less than zero for this award after this disbursement was approved from the Action Queue. DL - Sub The student's Remaining Subsidized Eligibility Period for this loan has been calculated as less than zero.

NOTE: Applicable for Award Year 2014-2015 and forward only.
The student has a Remaining Subsidized Eligibility Period for this loan that is less than zero. The student is not eligible for additional subsidized loans for this program.
R 212 Previous disbursement sequences have not been approved. Pell/TEACH Grant/DL Previous disbursement sequences exist on file that have not been approved by the payment analyst.

NOTE: Only applicable to HCM2 and HCM3 schools.
Previous disbursement sequences must be approved before maintenance is accepted.
R 213 Actual Disbursement Submitted with EDD after Configurable Date. DL An actual disbursement cannot be submitted if the Earliest Disbursement Date of the award is greater than the configurable date for that Grade Level and award type combination. Submit as anticipated disbursement.